Minute taker | @Heather Thoele | |
Discuss results of poll at Refining available columns in order search result list. | Dennis - about 5 minutes after in the video | |
Discuss how to treat encumbrances when re-open orders. | Video - 31 minute mark | When you create a po, as long as there is a cost and fund distribution, when you open it the system will encumber the money against the funds. Use case that came up, is that if you receive an invoice for one copy on an order that had two, and the second copy can not be acquired. Or receive both and one is damaged, and you only want to pay for one copy…. In the invoices app you only pay for one copy. We know we will get another invoice later for the 2nd copy. Or for whatever reason do not want to release the money encumbered for the 2nd copy at this point If decide to close the order while the money is still encumbered, when you close the order it will release the remaining encumbered money. Is it possible after closing an order you might want to reopen it? If so, do we want the system to re encumber the money that was left on the order when it was closed? Does this align with your expectations? 12:39 Dennis: To complicate it a little more: Now lets say we are ordering two things on this order. In his example two copies of one book and one copy of another on the same po. PO line 1 is fully paid, and po line 2 is partially paid. PO gets closed. PO gets reopened. Do not want the value of the fully paid title re encumbered. Ann-Marie – ordered two copied, paid for two copies. Then discover one was missing a bunch of pages. Need to return it. So may get a credit and reinvoiced for new copy. Julie, or, may need to pay an additional charge that comes in later. Don’t need to deal with encumbrance process. Bill: Most valid case he’s heard is if it was closed in error. Dennis: You can process an invoice against a closed order. Dennis: If there was encumbered money when you closed the order. When you reopen the order you would expect the encumbrance to be there again.
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Review re-linking invoice lines to POL's | Video - 50 minute mark | UINV -193 Open invoice that has not been approved. Currently, the only way to change a line is to delete it, then add another line. Ann-Marie 12:56 Quantity and price take from the invoice. But vendor ref number is the field where she has had questions. The way incoming lines will try to match, will first look for po number, then look for vendor ref number. If it finds one, will link. Question in her mind, if there was a VRN in the incoming and didn’t match or matched multiple, would you want the vendor ref number for the invoice line to be changed to the ones in the pol? Or the ones in the POL to be added to the edifact line. Ann-Marie will put together some examples for us to see. Dennis: What to do with the type? What if the numbers are the same, but the types are different? Which type is more accurate? The edifact or the po? Take up next time.
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Discuss order renewal integration details and what data is most valuable to update. | | |
Discuss receipt dates | | |
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