2024-08-05 Reporting SIG Meeting notes

Lehigh University

Cornell University

x

Cornell University

Announcements/Reminders

Announcements:

• Wolfcon 2024 coming up in September
  • Here is a summary of information about WOLFCon 2024 from Jesse Koennecke:
    • Location and Dates: Senate House, University of London, September 24-26, 2024
    • Registration Open: Join us at Senate House, University of London. September 24-26, 2024. Register now through July 31, 2024 for an early bird discounted rate.
    • Learn more about WOLFcon 2024: Want to learn more about the Open Library Foundation and WOLFcon? Be sure to visit our website where you can learn more about the foundation, members projects, communities, and the annual conference.

• Changes to the Reporting SIG meeting schedule
  • • Reporting SIG meetings return a weekly schedule, still held at 11am ET on Mondays
    • Meetings are held on the first 4 Mondays of each month at 11:00 am Eastern U.S. time (see this time in your time zone). The first and third Mondays focus on Reporting Development topics, and the second and fourth Mondays focus on Reporting Business topics. 
    • "business" means topics like presentations on reporting functionality and new features, new reporting applications, surveys and studies on reporting, etc.
    • "development" means working on derived tables and report queries for the folio-analytics GitHub repository
    • "workshopping" queries could be scheduled during any of these meetings, and it would be great to have topics and/or questions in advance so we can prepare to walk through the answers/approaches, such as "how to I fix this inventory query to get rid of the duplicates?" or "what is the best way to calculate totals in this finance query?" 

    
    

Ongoing Topics:

• Workshopping your queries
  • part of each Reporting SIG meeting will be devoted to time to work through any query questions you may have
  • please reach out to Christie Thomas if you have a question you would like to "workshop" during an upcoming Reporting SIG meeting

• Impacts of New Fields and Features (Sharon)
  • Are there any new fields or features we should know about from any of the functional areas that may impact reporting?
  • Review and update the Impacts of New Fields and Features on Reporting grid 

• Upcoming Reporting SIG meeting topics (tentative)
  
  • Reporting App use at various institutions

• Any new members?
  • Welcome/introductions

• Representative for the Documentation Working Group 
  • urgently needed
  • work with reporting documentation team to  update Reporting section of FOLIO documentation for each FOLIO software release 
  • see https://docs.folio.org/docs/reporting/
• Query developers
  
  • ongoing need
  • work on derived tables and report queries for the FOLIO Analytics repository and to support Metadb
  • see https://github.com/folio-org/folio-analytics

Metadb Software Questions

Joanne will demonstrate 2 queries running in LDP and Metadb so we can discuss the comparison. The Metadb versions appear to be running more slowly. We'd like to determine why and next steps.

• short samples
• expense transfer query
• split funds query

Notes:

-(Joanne)aggregating always makes the query run more slowly

-(Jenn) There is a different kind of indexing going on for Metadb; it may be reaching its maximum

-(Stefan)[for MARC 300 query]Is a LEFT JOIN required? Otherwise you could start from marc__t and then do an INNER JOIN to inventory_instances. Starting with the MARC table may help with speed

-(Mike) servers may not have the same throughput

-Next Step: Joanne and Sharon to send queries via email to Mike Gorrell for testing at Index Data

Are there any institutions running the Reporting App? If so, we'd like to collaborate with you on a plan for a demo of how different institutions are using the Reporting App. 

• new Serials app with Quesnelia
• field for predictive patterns of Serials in Receiving 
• Enumeration accordion changes come with a new field in the FOLIO item record called Display Summary

From Owen (PO of Serials App):

This field (Display Summary in the item record) originates in the Receiving app. It can be populated by using the Serials app for predictive patterns or can be populated manually in Receiving. The reason (or at least part of the reason) it was introduced was because of the existing enumeration & chronology properties were ambiguous and not used consistently across libraries. The Display Summary allows for a single string representation of the issue details e..g "Vol 1, Issue 6, Jun 2024" . Aleph breaks down the enumeration into levels and allows for multiple chronologies and I think there's still an argument we should do the same, but as an immediate solution using display summary at least gives a way of having a single field that brings together all the relevant information in a human readable way. From the Serials (predictive piece generation) side we had the same challenge - where does all the information go in the receiving piece (and so Inventory item) if there are several levels of enumeration, some alternative enumeration, multiple chronologies etc. So having a single text field (display summary) allows for us to at least generate something that is going to work for everyone, even if some would like to see a more granular breakdown of the information ultimatelyAnd means we can handle language differences OK as well (Vol. vs Bd. etc.)

• Build a directory of extracted and derived tables
  • Beta version available.
• Build Metadb query cookbook-style documentation
  • ongoing project
  • The first cookbooks are available and are being expanded. See https://github.com/folio-org/folio-analytics/wiki#cookbooks
• Build Training Program for FOLIO Data Model
  • ACQ/ERM drafts have been presented and will be updated
• Port LDP derived tables to Metadb
  • possibly done??
• Recruit from new institutions not represented
  • recommend that the development teams reach out to SIGs for an update, invite new members

• LDP release notes
• Metadb release notes (via tags)
• LDLite release notes (via tags)
• ldpmarc release notes
• LDP Reporting App release notes (mod-ldp, ui-ldp) and JIRA issues (mod-ldp, ui-ldp)
• FOLIO Analytics release notes 

Product Council

• (December 8 meeting) PC shared a report of the SIG check-ins
• would love for PC to check-in yearly

Reporting SIG Documentation Subgroup

• Orchid documentation is live on https://docs.folio.org/docs/
• Poppy documentation is in development
• Additional Context
  • The Reporting SIG has representation on the Documentation Working Group, which is building end-user documentation for https://docs.folio.org/docs/ (mostly linking to existing documentation over on GitHub)

For all recent work on FOLIO Reporting SQL development:

• https://github.com/folio-org/folio-analytics/commits/main