2018-02-12 - Data Migration Subgroup Agenda and Notes

Date

Feb 12, 2018

Zoom Connect Information

Topic: Data Migration Subgroup

Time: Feb 5, 2018 11:00 AM Eastern Time (US and Canada)

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Attendees

@Dale Arntson
@Uschi Klute
@Anne L. Highsmith
@Karen Newbery
@Lina Lakhia
Matt Harrington
@Michelle Suranofsky
@patty.wanninger
Lisa Gonzalez
@Wayne Schneider
@Theodor Tolstoy (One-Group.se)
@Charlotte Whitt

Goals

One thing that's on our minds at Chicago: the need to have loading APIs defined for all of the data we need to migrate far enough in advance for us to work our data conversion, test workflows, and give feedback on gaps.
We have a few that we can start working with, but we'll need time with all of them.
- define the types of data that needs to be migrated in order to work with the system (e.g. bibs, holdings, items, ... )
- acceptable load times

Discussion items

Time	Item	Who	Notes

Time	Item	Who	Notes
5 min	Welcome and Introductions, call for Note taker	@Dale Arntson	Welcome new attendees Theodor Tolstoy from EBSCO, migration and implementation consultant for Chalmers, and Charlotte Whitt from Index Data, inventory and Codex product owner.
5 min	Subgroup convener(s)	@Dale Arntson
5 min	New space for document sharing	@Dale Arntson	We have a new space on Google Drive for sharing our documents, which is here.
45 min	Identifying institutional data to be migrated and mapping data from legacy systems to Folio.	@Dale Arntson	@Anne L. Highsmith has kindly created two spreadsheets to begin to document data domains which need to be migrated. Two spreadsheets created, one by category/data type, one by system Which approach is better when going to the SIGs? System by system approach seems most practical, but both approaches are necessary. Go to SIGs with data type spreadsheet This working group populates the system spreadsheet Go back to SIGs with prioritization requests How to deal with mapping? Is that the task of the SIGs or of this working group? Some decisions will be local There need to be agreed upon semantic definitions of target fields so that mapping can follow best practices – get input from SIGs @Anne L. Highsmith presented a document highlighting differences between Voyager patron records and FOLIO user records – is this a useful exercise? There may be iteration between this group, the SIGs, and the development team to shake out required changes to FOLIO data structures Narrative format may not be the easiest to scan – can we turn this into a spreadsheet in some way? This leads into a mapping exercise, field by field – is it time to do this now? @patty.wanninger and @Theodor Tolstoy (One-Group.se) will build a mapping spreadsheet for III Sierra @Dale Arntson will begin a mapping exercise for inventory based on U Chicago @Theodor Tolstoy (One-Group.se) demonstrated some of his work parsing Sierra items to FOLIO data structures https://github.com/fontanka16/SierraItemsToFolioConverter For next week: Continue discussion of data mapping with examples from Chalmers, TAMU, and U Chicago Check in on how institutions are doing setting up local instances and loading test data U Chicago may demonstrate loading users