Attendees:

• Maccabee Levine 
• Peter Murray 
• Steffen Köhler 
• Yogesh Kumar 

Off-Hours Guidelines

D4. Define guidelines/best practices around pausing/stopping environments when they're not in use - e.g. off-hours/weekends/etc.

Last week & prior: 

• Yogesh Kumar still working on a few details with Kitfox
• Should release environments also have off-hours?  (From Kitfox sprint review: Peter Murray discussed bringing to PC and TC whether we bring the same weekend suspension to the hosted release environments.  Peter will look at what savings that would be.)
  • Maybe start with weekends only?   Peter Murray will estimate cost savings.  No actual env changes for that right now.
    • Look at logs also, see who accesses them over the weekend.
    • Maybe higher use nearer a flower release.
    • Look at snapshot, snapshot-2, and the two release environments

• Yogesh Kumar still a few things to wrap up with Kitfox (updating document), hopefully wrapping up today.  
• Peter Murray still to look at the weekend cost savings estimate for reference release environments.

Today:

• Maccabee Levine From discussion with PC, prefer not to consider reference environments for night/weekend shutdowns.  Consensus agrees.
  • Peter Murray didn't calculate estimate since councils didn't want to do it.  If time allows still put into report, otherwise never mind.
• Yogesh Kumar what was left?  weekday schedule?  Yogesh will review through Monday.  Let us know in Slack one way or the other.

Budgets / Cost Anomaly Detection

D5. Create AWS Budgets and AWS Budget Alerts for daily and monthly spend rates

D6. Explore AWS Cost Anomaly Detection and Rightsizing Recommendations

Last time:

• Review draft environment "price list" / "recipes" from Yogesh Kumar if ready.
• Yogesh presented: Namespace configurations costs estimation
• Consensus looks good!
  • Yogesh Kumar will double-check Kafka embedded vs. shared – why is shared more expensive?
  • Add "daily" by price in each table.

Today:

• Yogesh Kumar will ask again about Kafka difference.  Or forget about it.

Reviewing Environments to Shut Down

D2. Define a process for reviewing existing tools and environments for candidates to be shut down (e.g. when a team leaves the project or the env is no longer needed)

Last time / Prior:

• Mark Veksler draft guidelines on who should have permissions to what operations in AWS.  What will each team be allowed to do.  Link from ACRG doc.
• Permissions on operations in AWS?  Right now AWS is just Kitfox, but Jenkins jobs are available to dev teams.
• Kitfox prefers a self-service model.
• Yogesh Kumar will update the environment lifecycle document to indicate what dev teams can do.

Today:

• Yogesh Kumar will wrap up dev permissions by early next week.

Off-hours shutdown during weekday evenings (team environments)

Last time / prior:

• Kitfox is looking at this.  What would work best for each team?  Ticket pending.
• We can at least look at the findings, and decide to do something or not.  Harder b/c geographical spread.
• Yogesh Kumar still investigating

Today:

• If time.  Otherwise just go with weekends for phase 1.

One-time estimate?

Last time:

• So ACRG has something to base it on in future years.  Estimate and how we made it.
• Treasurer probably about to ask anyway.
• Peter Murray think about a process.  Reconstruct from past years, bring to the group.

Today: