Meeting Time:    8 am EST /  2 pm CET / 1 pm UK

Call in Number:    https://openlibraryfoundation.zoom.us/j/88673361033

Meeting URL: https://openlibraryfoundation.zoom.us/j/88673361033   Password needed: please see link below

https://folio-org.atlassian.net/wiki/display/COMMUNITY/FOLIO+Meetings+with+Zoom

ERM SIG Folio Wiki: https://folio-org.atlassian.net/wiki/display/ERMSIG/

Google Folder: https://drive.google.com/drive/folders/17X3tr6siZH8iS07kGcjAqUNl01zVrJmB

Terms and definitions: https://docs.google.com/document/d/1vue-mbcULpZivWu69a7nAZEdC-H2yXPQqSblbL_0J6U

Slack Channel: # erm-team

Agenda March 6th 2024

Convener: Martina S.
Notetaker: Martina T.

Housekeeping

• All: Please edit the attendees list below and indicate when you are there!

• Next ERM meeting:  Apr 3, 2024

• All questions and ERM implementers' topics can be posted on: ERM implementers.

• PC meetings

  • 2024-02-22 Product Council Agenda and Meeting Notes

  • 2024-02-29 Product Council Agenda and Meeting Notes

Agenda items

1. Development progress - ERM sprint 186

2. WOLFcon session planning - (September 24 – 26, 2024 - London) | submission deadline March 31st

   1. collect ideas here: https://easyretro.io/publicboard/wQfyTYJdn8XPcISDKH6XiSEtaRt2/aacddb23-3725-41a5-9fdb-d67ddc9c43fd

Minutes

• ERM subgroups

  • Agreements Local KB subgroup will start on March 20th – ics files available from wiki page: https://folio-org.atlassian.net/wiki/spaces/ERMSIG/pages/47972483

  • eHoldings Subgroup will start next week March 13th – https://folio-org.atlassian.net/wiki/spaces/ERMSIG/pages/47776470 Zorian will share meeting link via ERM team channel

  • Right now the ERM team channel in Slack will be used and it will be discussed in the subgroups whether there will be new Slack channels.

  • Please note the time changes in the US and then later in Europe (meetings are an hour earlier for Europeans for the next 3 weeks)

• Development progress - ERM sprint 186

  • Feature freeze for Quesnelia at the end of this sprint

  • Small UI changes and performance improvements 

  • Framework needs to be updated Grails 6

  • Released a version of Mod-Agreements minor version of the Poppy version with performance improvements / will be tested with GBV / Poppy CSP process will be started / only affect performance improvements related to harvesting data from GOKb – not impact on other users / Improvements are in Quesnelia as well

  • Record the package title count from GOKb / Work on similar count of number of titles in packages within the local KB / report on differences would be possible / limited time, not sure if it will be in Quesnelia

• WOLFcon session planning - (September 24 – 26, 2024 - London) | submission deadline March 31st

  • collect ideas here: https://easyretro.io/publicboard/wQfyTYJdn8XPcISDKH6XiSEtaRt2/aacddb23-3725-41a5-9fdb-d67ddc9c43fd

  • https://openlibraryfoundation.org/about/wolfcon/upcoming/

  • Submissions until March 31

  • Different session’s length and options

  • Hybrid is difficult and a challenge

  • Far in advance – what can we talk about in September?

  • Reserve slots and topics can be added later

  • Fee for virtual participation 50$, will be used for equipment, but rooms are different and it can be challenge

  • Zorian:  possible topic report on organizational changes with new subgroups after 6 months (in September)

  • Sara: bringing information back to the ERM SIG / Those subgroups are very important for local KB and eholdings users

  • Martina S.: Assume all our sessions will be hybrid

  • Owen: session on search – where should we be going with search in ERM? What are the outcomes we are aiming for?

  • Owen: feedback from those using the system, last WOLFcon – seeing people how they use it always so helpful – like and dislike about the system – sharing what is like to use the system?

  • Martina S.: Search is a good topic – helpful multiple presenters each for a couple of minutes. Presenting day-to-day use

  • Sara: elastic search does this include the query language searching – maybe include in the discussion

  • Martina S.: cross apps topics? Cross Apps topics – Agreements work with Orders, Agreements work with Inventory, presenting workflows and look at these situations

  • Sara: Exporting – how to get all across app data?

  • Zorian (chat): bulk importing and exporting

  • Owen (chat): I wonder if the Workflows app people are going to be presenting at WolfCon? If so I think a session on impact of that app on ERM would be a really good idea

  • Zorian: session comparing with other system

  • Owen (chat): I think “working documentation” as opposed “system documentation” is an interesting point

  • Please add your ideas and comments to the board and vote until March 25th, that will give us some time to submit the sessions

Chat

Martina Schildt | VZG 14:03
https://folio-project.slack.com/archives/C9ER2HCRY/p1708698501856399
scolglaz an Alle 14:05
Will the Agreemets Local KB Subgroup have its own slack channel or also just use the already existing ones?
Zorian Sasyk | EBSCO FOLIO Implementation 14:07
eHoldings subgroup meeting is next week at this time too
scolglaz 14:08
Is there a separate Zoom link?
Martina Schildt | VZG 14:10
https://folio-org.atlassian.net/wiki/spaces/ERMSIG/pages/47972483
Martina Schildt | VZG 14:17
https://openlibraryfoundation.org/about/wolfcon/upcoming/
Martina Schildt | VZG 14:20
https://easyretro.io/publicboard/wQfyTYJdn8XPcISDKH6XiSEtaRt2/aacddb23-3725-41a5-9fdb-d67ddc9c43fd
Owen Stephens 14:32
I think there are definitely parallels for other groups - e.g. different discovery systems integrating, different finance systems etc.
scolglaz 14:35
But maybe it would be good to hear from you what you would find useful/interesting to hear/see from us?!
That was meant re: Owen now
Re: the search tile, can we also mention Filtering … because it is always Search & Filter, and how they interact or do not interact in the most wonderful ways
Owen Stephens 14:45
Inventory is definitely more challenging and complex but all implementations of search come with their challenges. In Agreements a lot of the challenges are going to be about integrating the resources and the Agreement lines and the Agreements and making sure search works across all of that in a sensible way
And you have to decide aspects like “what is the hierarchy of the data in the search engine” - which isn’t something from a user perspective you care about but it makes a big difference to how easy it is to surface certain information in search
Zorian Sasyk | EBSCO FOLIO Implementation 14:48
bulk importing and exporting
Owen Stephens 14:49
I wonder if the Workflows app people are going to be presenting at WolfCon? If so I think a session on impact of that app on ERM would be a really good idea
Sempertool and ROAM both mentioned on a mailing list this week
WOLFCon in OLF so definitely possible we’d have attendees of different systems (esp. Coral)
Owen Stephens 14:53
I think “working documentation” as opposed “system documentation” is an interesting point
scolglaz 14:54
Not even.
Owen Stephens 14:58
Thank you all
Come to London if you can 🙂

Attendees list