2017-01-06 RM Notes

Attending:

• Charlotte Whitt
• D Ellen Bonner
• Filip Jakobsen
• Lynn Bailey
• Martina Tumulla
• Peter McCracken
• Marc Johnson
• Eric Hartnett
• Virginia Martin
• Michael Winkler

Absent

• Kristen Wilson
• Bill Verner
• Kim Maxwell
• Former user (Deleted)
• Dan Huang

Topic 1: Meeting at ER&L

• Lynn discussed it with EBSCO and they have a room available Sunday afternoon (no time details)
• Sunday afternoon is the day before the main conference starts – there are preconferences going on that afternoon and the reception is that evening so some attendees will be in town.
• What would be the goal of the meeting? Two possibilities:
  • Showing off FOLIO to
    • Generate interest
    • Demonstrate progress with new prototypes (show & tell)
• Working meeting for the RM SIG
• Michael asked what would we have available to show as the main concern is that this not be promoted as a full demonstration of the product.
• The group discussed having an open working meeting so that interested people could see how the product is progressing while also seeing the process behind the development.
  • There was some concern about this approach:
    • Does having people watching the process inhibit creativity?
    • Is it a good idea to invite so many people to comment when they do not have the full context/background?
• In the end, the group did not come to a consensus as to whether a meeting should be held or not. Lynn is going to discuss it with Ann Marie and Kim to get their feedback as they were not on the call. Kristin, Kristen, Kim, Eric, Ann Marie, and Duke representative will be attending the conference so there will be members of the SIG if we do need to meet. If anything, there will be a number of FOLIO-related presentations at the conference (https://trello.com/c/FYL4QbcH/33-electronic-resources-and-libraries-er-l-austin-tx-april-2-5-2017)

Topic 2: Review of renewal activities document (https://docs.google.com/spreadsheets/d/1g1nJ9GQmesx0ipt4ZUAcMsuJ6dflqbmTNzngsuF7BQ8/edit#gid=0)

• Martina and Virginia walked the group through the pain points and renewal process workflow.
• It was acknowledged that it’s hard to have a comprehensive overview because a renewal can have so many permutations
• Filip stated that the main thing is to make sure the overall workflow is correct and clear, the details are less important at this time.
• The group is encouraged to add comments to the document.
• Filip was asked about what will be done with the examples. He and his team will review them and get back to the SIG or the individual with any questions they have.
• Preparation for next week? Filip will have design concepts ready soon, possibly next week.
• More examples of renewal workflows are needed - Due in next two weeks
  
  • Kristen Wilson has already provided a complex renewal example for their Springer package renewal
  • Kristin Martin offered to provide an example of another package, Ovid LWW
  • Virginia Martin offered to provide a short format change example
  • Eric Hartnett offered to provide a renewal example (type TBD)
  • Martina Tumulla offered to do a license change

Topic 3: Workflow documentation for one-time/first-time and financial management

• Filip will review submitted documentation on Google Drive and follow up with individuals and/or small meetings with questions

The next meeting will be on January 13^th. Due to conflicts with ALA Midwinter and OLE activities, the meeting on January 20^th will be cancelled.