2023-08-14 Reporting SIG Meeting notes

Date

14 Aug 2023

Attendees

Present?	Name	Organization	Present?	Name	Organization
	Arthur Aguilera	University of Colorado, Boulder	x	Eliana Lima	Fenway Library Organization
x	Sharon Beltaine	Cornell University		Eric Luhrs	Lehigh University
	Erin Block	University of Colorado, Boulder	x	Linda Miller	Cornell University
	Nancy Bolduc	Cornell University		Nassib Nassar	Index Data
	Shannon Burke	Texas A&M	x	Elena O'Malley	Emerson
	Suzette Caneda	Stanford University	x	Tod Olson	University of Chicago
x	Dung-Lan Chen	Skidmore College	x	Jean Pajerek	Cornell University
	Lloyd Chittenden	Marmot	x	Kimberly Pamplin	Texas A&M University
	Tim Dannay	Mount Holyoke College	x	Scott Perry	University of Chicago
	Axel Doerrer	University Mainz		Natalya Pikulik	Cornell University
	Shelley Doljack	Stanford University	x	Bob Scheier	Holy Cross
x	Stefan Dombek	Leipzig University	x	Vandana Shah	Cornell University
	Jennifer Eustis	U. Massachusetts Amherst / Five College		Linnea Shieh	Stanford University
	Lynne Fors	Wellesley College	x	Susie Skowronek	Oakland University
	Lisa Furubotten	Texas A&M		Kimberly Smith	Middle Tennessee State University
	Alissa Hafele	Stanford University		Clare Spitzer	Stanford University
	Kara Hart	Wellesley College		Amelia Sutton	U. Massachusetts
	Corrie Hutchinson	Index Data		Simona Tabacaru	Texas A&M
	Jamie Jesanis	Wellesley College		Huey-Ning Tan	Stanford University
	Jeanette Kalchik	Stanford University		Vitus Tang	Stanford University
	Kevin Kishimoto	Stanford University		Irina Trapido	Stanford University
	Ingolf Kuss	hbz		Catherine Tuohy	Emmanuel College
	Alexander Lao	Stanford University		Kevin Walker	The University of Alabama
	Joanne Leary	Cornell University	x	Angela Zoss	Duke University

Discussion Items

Item	Who	Notes
Attendance & Notes	Angela	Attendance & Notes Today's attendance-taker: Linda (or substitute) Today's note-takers: Team Leads for project updates New Product Council Liaison: Jennifer Eustis PC Home: FOLIO Product Council Last PC Meeting (8/10/2023): 2023-08-10 Product Council Agenda
Announcements / Reminders	Sharon	Be on the lookout for a new Outlook calendar invitation Angela will have to end the previous series Will send invitations for the new series to people listed on our Reporting SIG Home page Please add your name by August 18, we will do the switch sometime the following week WOLFcon 2023 Update Schedule is available at WOLFcon 2023 Sched There are several LDP / Metadb sessions, as well as a few others hosted by Reporting SIG virtual attendance is free! consider registering! Conference takes place in Chicago, August 22-24 Information and registration: https://openlibraryfoundation.org/about/wolfcon/upcoming/ Impacts of New Fields and Features Are there any new fields or features we should know about from any of the functional areas that may impact reporting? (Jennifer Eustis) from MM: a new field for item source instance and holdings both have source (MARC or FOLIO); for MARC, there is an underlying MARC srs ecord, but not for FOLIO some libraries have asked for item source; they don't do cataloguing in FOLIO and want to keep track of the source at the item level still in draft, and there is some concern about naming it "source" since it is not connected to SRS, just relating to the record of truth, or maybe provenance German libraries, source can be union catalog or FOLIO proposal: New field in the item record: Source ID - Functional analysis (Stefan Dombek) feature with Orchid: in the module audit, we have logs for orders and order lines and snapshot for create, edit, and delete records (unfortunately not for fiscal year rollover, just create/edit/delete; need to know the date of your FYO and then report based on that) https://issues.folio.org/plugins/servlet/mobile#issue/UXPROD-3215 (Jennifer Eustis) in the past we've talked about duplicate UUIDs, which causes problems with data import and export; at 5C, we'd love to see a log for when this is an issue with import, the exit status is negative if there is a duplicate development team was aware of this, but now we have a JIRA ticket to ask for the actual UUIDs that are duplicated and allow people to address the issue MDEXP-625 - Getting issue details... STATUS Upcoming meeting topics (tentative) August 17 (Th): Angela on new cookbook page for MARC querying with ldpmarc August 28 (M): Cancelled September 7 (Th): Troubleshooting SQL September 11 (M): report from WOLFcon Sign up for the MM/RA/UM query development subgroup Starting in September, Christie Thomas (UChicago) will be leading the MM/RA/UM subgroup! Thanks, Christie! The group will continue to meet once a month Fill out the scheduling poll by Friday, August 18 if you would like to attend Any new members? Welcome/introductions How to find our latest recordings Recording details available on our Reporting SIG Meetings and Notes page and Reporting SIG Subteam Meetings page SIG Recruitment We will need to be recruiting for a variety of roles in the coming months. Please consider whether you would be interested. Reach out to Angela Zoss (Old) or Sharon Beltaine with any questions. Representative for the Documentation Working Group Query developers Members of the FOLIO Analytics Review Board (immediate need!)
Overview of LDP	Stefan / Axel	D-Reporting is interested in having an overview of the LDP, what are the benefits of the software SIG is the appropriate group to be working on that Should this be a wiki page? An analysis of different solutions? maybe a table of different solutions, and how they each stack up against different desired features (e.g., "open source solution", "near-real time data", "separate database from operational database") Most libraries are interested in Metadb, but they need an official document outlining what the features (could be useful for justifying the cost of support contracts) Timeframe: maybe by end of year or early 2024 Would be best that this is somewhat independent from Index Data FOLIO docs (https://docs.folio.org/docs/reporting/) has a list of features Could also build off FOLIO Reporting Options to get a list of alternatives Additional request for a table that has checks for different features Can limit to just Metadb, need live data First step, yes, can just do pros and cons about Metadb Maybe pull together that basic list in the next couple of months, share draft with D-Reporting, see if that list is enough LDP project is an OLF project, but still in incubator status TBD: who is going to draft the first version of the list (check with Tod after WOLFcon) Sharon and Scott will keep an eye on this as well
Behind the scenes of the FOLIO Schema parser	Angela Zoss	Data Dictionary (FOLIO Schema Parser) Backup of Schema Parser code on GitHub

Recurring Items (Updated weekly, but not always discussed in meeting)

Item

Who

Notes

Review of In-Progress Projects (Recurring)

Build a directory of extracted and derived tables
Build Metadb query cookbook-style documentation
- has been opened and sent to the development teams for planning/prioritization
- haven't settled on a style exactly, but have some examples
Build Training Program for FOLIO Data Model
- ACQ/ERM drafts have been presented and will be updated
Port LDP1 derived tables to Metadb
- possibly done??
Recruit from new institutions not represented
- recommend that the development teams reach out to SIGs for an update, invite new members

Review the release notes for FOLIO Analytics, LDP1, LDLite, LDP Reporting App, ldpmarc, Metadb Projects (Recurring)

LDP1 release notes
Metadb release notes (via tags)
LDLite release notes (via tags)
ldpmarc release notes
LDP Reporting App release notes (mod-ldp, ui-ldp) and JIRA issues (mod-ldp, ui-ldp)
FOLIO Analytics release notes

Updates and Query Demonstrations from Various Reporting Related Groups and Efforts Projects (Recurring)

Community & Coordination, Reporting Subgroup Leads

Project updates

Reporting development is using small subgroups to address priorities and complete work on report queries. Each week, these groups will share reports/queries with the Reporting SIG. Reporting development team leads are encouraged to enter a summary of their work group activities below.

RA/UM Working Group

Meetings have become more of a lab session, working through specific problems
Contact Angela if you would like to join these meetings; second Tuesdays at 1pm Eastern
Context
- Meeting notes: https://docs.google.com/document/d/1UnzG64tl917LOH2FtWhCEPlSOsnJWKL-0eu88Ouo1DU/edit
- Current status of RA/UM issues: https://github.com/folio-org/folio-analytics/issues?q=is%3Aissue+is%3Aopen+RA%2FUM
- Status of LDP1 → Metadb querying porting: https://docs.google.com/spreadsheets/d/1efLc6QMJyGuXyQM26pZbti-B6wFhJuZt7s7FJbhdXYo/edit#gid=0

MM Working Group

We are now holdings joint meetings with RA/UM. Our recurring meeting time has changed to the 2nd Tuesday from 1-2pm ET.
Zoom URL: https://duke.zoom.us/j/92324148267?pwd=V3lCSGJBSm5mYm4xamVFNFJqOGhzZz09
Meeting ID: 923 2414 8267
Passcode: 358968

ERM Working Group

Current topic
- Reporting for the FOLIO App Open Access
Meetings are bi-weekly on tuesdays 11am ET alternating with ACQ Working Group
- Next meeting will be at 15th, Aug
- Contact Stefan Dombek if you would like to get a calendar invitation

ACQ Working Group

group is working with ERM group on ACQ-ERM FOLIO Data Model Training
group is working on ACQ-related (Acquisitions) derived tables for the next Folio-Analytics release
- see ACQ Derived Tables to Convert from LDP1 to Metadb
for latest query development updates, see RM Prototype and Query Development Status
Meetings are biweekly on Tuesdays 11am-noon ET; contact Sharon Beltaine if you would like a calendar invitation
Meeting Recordings are here: FOLIO ERM-RM Report Dev Teams

Reporting SIG Documentation Subgroup

Morning Glory documentation is live on https://docs.folio.org/docs/
Nolana documentation is in review
Orchid documentation will be in progress soon, and plans are underway to include beta-level documentation for Metadb
Additional Context
- The Reporting SIG has representation on the Documentation Working Group, which is building end-user documentation for https://docs.folio.org/docs/ (mostly linking to existing documentation over on GitHub)

External Statistics Working Group

no updates currently
new organizational/tracking scheme for JIRA, with pointers to queries in folio-analytics repository
New organizational structure for External Statistics reports
- external statistics reports (e.g., ACRL) typically require running queries from different functional reporting areas
- these reports will be captured in JIRA under one UXPROD-XXXX report cluster issue, then the descriptions will point to each of the queries required to run them on the folio-analytics repository
- institutions will need to rank each of these 8 new UXPROD-XXXX report cluster issues
- each reporting development team will take responsibility for the queries in their area for the external statistics clusters

D-A-CH Working Group (D-Reporting)

Ongoing topics
- Onboarding training
- DBS statistics
  - JIRA-Issues, Rpt-Clusters
  - Gap analysis to statistic codes, user counts etc.
  - Identifying functions that we need for statistics in Germany but are not yet implemented in FOLIO
Meetings
- Next meeting will be at 14th, Aug (1 pm, CEST)
- Contact Stefan Dombek if you would like to get a calendar invitation

Product Council

(December 8 meeting) PC shared a report of the SIG check-ins
would love for PC to check-in yearly

For all recent work on FOLIO Reporting SQL development:

https://github.com/folio-org/folio-analytics/commits/main