ECS Documentation

Central tenant (aka Consortia/Administrative tenant)

The FOLIO tenant in an ECS implementation responsible for managing consortium-wide configurations, shared databases and other central management components. Tenant where mod-consortia is enabled

Data tenant/Member tenant

A FOLIO tenant in an ECS implementation responsible for managing a subset of records or other data types, with its own configuration, permissions and other local settings. When that tenant is largely self-sustaining with its own internal operations (e.g. an independent library within a consortium) it is a "member tenant". When that tenant is administrative and not fully autonomous (e.g. a special collection or part of a larger library), it is a "data tenant."

ECS (Enhanced Consortia Support)

A framework for allowing multiple FOLIO tenants to work together as a cohesive unit while allowing high levels of tenant-specific configuration, permissions and other local settings.

Local

Specific to one given tenant. A "local" instance record only supports holdings and items from that same tenant and not from other member tenants.

Promote

Transform a local instance record into a shared instance record

Shadow

A type of record used to synchronize data between central and data tenants. Users designated as "staff" at member tenants automatically create shadow users at the central tenant.

Shared

Common to all tenants across the consortium and managed at the Central tenant. A "shared" instance record supports holdings and items from any member/data tenant.

Affiliation

Association with a given tenant in a multitenant environment. "Primary affiliation" is the default association, "active affiliation" is the association during a given session.

Primary Affiliation

Home tenant of user. Identifer of the tenant of a Primary User. Upon login the users Primary affiliation will be set to active

Active Affiliation

Current tenant with which FOLIO actions are performed. Active affiliation is displayed in main navigation bar at all times.

Shadow User

a user account created in a destination tenant to allow the principal in an originating tenant to act by proxy in the destination tenant.

Primary User

a user account created in the active affiliation tenant. Acts as a primary link to shadow users in other tenants.

Shared Instance

An Inventory instance that lives in the consortial tenant. Can be shared to other tenants in the consortium.

Shadow Instance

Copy of a Shared Instance in a Member Tenant.