Reading Room Workflow - Mainz University Library

Mainz University Library Reading Room Workflow

Notes

Preconditions

materials for reading room/in house use are defined by loan type and location

• rare collections can be requested to the rare collections service point and used supervised

• regular reading room/in house material can be requested to the reading room service point and used within the building

• items are stored at the service point for the whole loan period and are handed out to patrons on request during service point opening hours

Workflow in current system

• special loan status for in house use is tied to “reading room only” loan type

• items are requested to the respective service point, checked out to the patron and stored on a shelf

• handling through printed pick/hold slips: request slip stays at the service point and indicates that item is out with patron

• item is on patron’s account, in house use loan status signals that item is on reading room shelf

• in house use loan status prevents self check in/check out

Planned workaround in Folio

• request policy allows items to be requested to the respective service points

• items are stored on a shelf and checked out to the patron with “reading room” loan policy

• handling through printed pick/holdlips: request slip stays at the service point and indicates that item is out with patron

• item is on patron’s account, patron info on loan signals that item is on reading room shelf

• issues: self check in/check out is not prevented, careful handling of paper slips necessary

Future requirements

• possibility of “temporary check out” to patron and “check in back to reading room shelf”

• overview of what is out with patrons and what is on reading room shelf without having to rely on paper slips

• accurate information on patron’s account without having to enter a patron loan info

• SIP2 considerations: self check in/check out needs to be prevented