2023-02-13 Meeting notes

Confirmation that Developer funding will end June 30, 2023 (discussed in September 2022)

• AWS costs jumped $5,000 again in February, being investigated (follow-up at Feb 27 meeting)
  • if this stays, FOLIO has $ 135.000 left . but included are pre-payments, late payers, etc.
  • if we have the same amount next years, minus the pre-paid amounts and the prices will stay stable: we are just even
  • detailed update next meeting

• conclusion: FOLIO can't afford a developer after the new FY
  • Boaz: are there any options here?
  • Maccabee: speaks out to keep the developer - all in agreement 
  • Difficult to raise more money in the community right now
  • Just one community developer means no community team
  • Discussion with the resourcing group? Which process can we follow?
  • Simeon: developer needs a clear way forward  - but to raise a significant amount of money takes time / another discussion
  • Chat:
    • Maccabbee: Thanks Paula for the helpful budget context.  Obviously I can't speak to that.  Just one bit of technical context.  A single community-funded developer is a valuable *mentor* to any other potential institution-funded developers.  Speaking personally from experience. 
    • Paula Sullenger  an  Alle 16:18
      We understand, Maccabee.  This isn't a decision any of us want to make.
    • Maccabee Levine  an  Alle 16:18
      Understood (and appreciated) Paula
    • Paula Sullenger  an  Alle 16:22
      And spread the word to member institutions that Michal is looking for work, some of them are hiring.
  • Decision:  FOLIO can't continue the funding with great regrets

Mike Gorrell Seeks clarification on the existence of the "new group", all decided to wait for the return of Tom Cramer . Seems like a charter needs to be created. All agreed to wait for Tom Cramer to return.

• Silent agreement of the group

Issue raised in 2022-06-27 Meeting notes and inconclusive discussion at 2023-01-23 Meeting notes

I propose adding to the FOLIO Governance Model#Electionprocess section:

In the event of a tie in any council election, the current chairs of the council, excluding any involved in the tie, shall break the tie. If all current chairs are involved in the tie then it will be broken by random selection.

Rationale – good to keep tie break within the council concerned if possible, but need some external tie break if there it conflict of interest with current chairs standing. Random selection feels a little arbitrary but is unbiased and straightforward to implement. I'm not tied to that approach though.

Proposal from 2023-01-23: Decision delegated to each council - "Random" as defined by the relevant council.

• Chat:
  • Maccabee Levine 16:39
    If it matters: many of the most active members on TC are not actually (current) elected members.  We rarely have to vote on anything so it makes no difference.  Everyone's contributions are valuable.  Who wins the election is less important.
  • Tom Cramer 16:40
    I think that is also more true than not in CC, @Maccabee
• Result: Agreement with the additional specification that the appropriate determines how to implement random

The FOLIO documentation https://docs.folio.org/ says "© 2023 Open Library Foundation All Rights Reserved" — It should have an open license and perhaps say copyright of FOLIO SMLLC

• CC agrees to the proposal, that the copy right should be changed to "CC-BY"
• OLF should hold the copy right
  • FOLIO SMLLC can make the decision - not the OLF according to Tom
• Acton item: we need to change the footer on https://docs.folio.org/   → Simeon, Tom, Kirstin → Maybe ask Peter M.?
• Chat:
  • Tom Cramer 16:44
    I motion we take a formal vote
    Ian Ibbotson  an  Alle 16:44
    CC-BY +1
    Simeon Warner (he/him)  an  Alle 16:44
    +1 cc-by
    Maccabee Levine  an  Alle 16:45
    Copyright is separate from license.  Fine for FOLIO/OLF to own the copyright.  Agree it should be CC-BY licensed.  Odd for the code to be open but not the documentation.
    Tom Cramer  an  Alle 16:45
    +1 CC-BY
    Mike Gorrell  an  Alle 16:45
    +1 CC-BY
    Kat Berry | UMA/5C  an  Alle 16:45
    + cc-by
    Boaz Nadav Manes (Lehigh)  an  Alle 16:45
    +1 CC by
    Sie  an  Alle 16:45
    +1 CC-BY
    Maike Osters | hbz  an  Alle 16:45
    +1 CC-By
    Dracine Hodges  an  Alle 16:45
    +1 CC-BY
    Marko Knepper  an  Alle 16:45
    +1 CC-BY
    keven 16:45
    +1 CC-BY