2023-01-26 Meeting notes

Alexis Manheim 

Martina Schildt 

Kirstin Kemner-Heek 

Kathleen Berry 

Sharon Wiles-Young 

• Action Item for PC: Okay to officially close down the Discuss platform?

Report from meetings: Nov. 28, 2022, Jan. 01 and 23, 2023  (next meeting is on Feb., 13, 2023 ) 

• Council elections: preparations will start early and will be let by Hkaplanian and the CC chairs  → qualified volunteers are very welcome! 
• Treasurer's update: funding is sufficient so far for the ongoing expenses
• Technical Editor funding initiative: $ 15,800 are committed → means 4 month funding ($3520,00 per month) and a gap of  $1800.- for 5 month to let Marcia Borenstaijn work along with Paul Kloppenborg for onboarding, training and support. CC chair works with OLF accountant at the details.
• Filling Anton's Q/A role: Discussion about understanding his jobs scope and qualification  - no conclusion
• Ongoing process on the work of the Functional Criteria Group together with PC → Kristin Martin
• New FOLIO webside: still work in progress of the 2nd half
• Resourcing group: work was presented and comments asked: (draft slide deck | working doc}  - results are to be presented at the next meeting
• Tri-Council Meeting  preparation in CC
• Email list proposal: agreement on setting up an "announce" email list - still work in progress
• Proposed change to FOLIO Governance Model
  • specify how to handle ties in elections: not decided yet, but proposal to delegated decision to each council 
  • separate out membership levels and benefits: change was agreed and done: FOLIO Membership Levels and FOLIO Governance Model 
    • "Member organizations will be relied upon to provide the resources that make FOLIO viable and sustainable. The Community Council shall be responsible for determining and updating the FOLIO Membership Levels, including contribution amounts and any associated benefits."

Technical Council

This update covers about two months, with a lull for the Holidays.

There has been a broad trend of topics that involve governance and other sticky issues.

• Many topics have been complicated, have spanned multiple meetings. This has prompted the TC to reserve and extra meeting time for topics that need dedicated discussion beyond the regular Wednesday meeting.
  • Mondays, 11:00 AM Eastern, with notes in the same area as our regular meetings.
• mod-entities-links , mod-bulk-operations passed technical evaluation.
• mod-settings : practical matters around desired changes to how mod-configuration stores settings resulted in creating a new module, mod-settings. PC will be familiar with this as it has prompted questions/discussion about the module review process in both PC and TC.
  • The module has been accepted by both PC and TC.
  • Development team has been very conscientious about the review process and engaging with the TC.
  • TC still has an outstanding question about whether we are to endorse centralized configuration or decentralized configuration as the direction for FOLIO. There are many tradeoffs, and a subgroup is in the works to take up the topic and make a recommendation.
  • TC continues to review the module review process as we get more experience.
• Proposal around how we use Kafka (particularly Kafka topics) to help contain AWS hosting costs. in process.
• TC Charter, with discussion of precise scope and intent of current charter. In process, soon to wrap up.
• TC objectives and initiatives for coming years. Very long process, soon to wrap up. 
• Proposal for how we managing the complex web of tools/software frameworks used by FOLIO and the dependencies among them. In process.

Product Owners

• Need more Product Owners
  
  • Holly Mistlebauer retiring, need fees/fines PO most urgently, especially to direct completion of work of UNAM team
    • Holly has provided a transition plan (still in draft)
    • Cornelia will manage Orchid Bugfest – THANK YOU 
    • Holly and I discussed UNAM no longer developing for Orchid so that Holly can focus on testing development.
    • IF testing cannot be completed by Holly's last day then Khalilah (yes me) will either complete testing or identify a PO/community member who can complete testing. 
  • New PO: Christine Schultz-Richert (EBSCO) will focus on MARC cataloging requirements (Spitfire dev team) has already been introduced to the quickMARC subgroup 
  • Orchid Release (April 2023) | dashboard 
    • Sprint starting this Monday (Jan 30) is the final sprint to include new development in Orchid
    •  Key stat: 76 features > 50 New Features
  • POs are wrapping up Orchid while defining Poppy scope. 

Release Planning

Kirstin Kemner-Heek