Date
Attendees
~29
Note taker: Laura Daniels, Lynne Fors, Alissa Hafele, Natascha Owens
Recordings
Recordings of meetings can be found in the Metadata_Management_SIG > Recordings folder on AWS from 2022 onwards: https://recordings.openlibraryfoundation.org/folio/metadata-management-sig/
Discussion items
| Announcements | Reporting SIG is looking for someone to help with documentation. If you're interested, reach out to Sharon Beltaine, Scott Perry, or Jennifer Eustis. New cloud version of Confluence is opening a blank page for MM SIG home. Felix has reached out to Peter Murray. | |
| Updating bound-with holdings records | Intro of the problem in VuFind version 7 seen by Wellesley College. Demo by Maccabee Levine (Lehigh) of the solution developed by Maccabee for VuFind version 10. In test at Lehigh right now (with Orchid release of FOLIO), and to be launched in Production Spring 2024. Bound-with model: single item record may be associated with more than one holdings record, through which it can be associated with more than one instance. VuFind hierarchy is slightly different from FOLIO: instance, items, and grouping logic (which may or may not be holdings id) – grouping logic is configurable Wellesley College is undergoing a major library renovation. All collections have been moved to remote storage for the duration, barring a small number of materials held back for teaching. We have applied temporary locations for all Item records (and journal/serial Holding records as they have no Item records). During our spot checking to make sure we caught everything, we found oddities stemming from bound-with items. Because bound-withs in the FOLIO data structure consist of one Item record attached to multiple Holdings records, the temporary location is only being applied to the parent/primary Holding record and not the other Holding records. Not an ideal situation for managing and providing accurate locations of our materials.
What is being presented to the end user is extremely confusing when they can see that one title is available but another is not. Wellesley College uses VuFind as the library catalog.
Discuss: -Items "inherit" location/status from Holdings, but Holdings don't "inherit" anything from Items -But the public catalog should be displaying the appropriate effective location/status based on the item, whether it's bound-with or not Question: how can you tell which is the "primary" holdings/instance for a bound-with item? The item is marked in the MCL with a bound-with icon. When looking at that item, the instance title displayed at the top of the item view and listed first in the bound-with data is the "primary" instance/holdings -The grouping logic in the upcoming version of VuFind may solve the display problems seen by Wellesley? Question: who has adopted/is using the FOLIO bound-with model? Lehigh, Wellesley, Stanford – both migrated data but not fully implemented; Stanford uses Blacklight for discovery --Wellesley is on FOLIO Orchid CSP #6. -Note: Order of creation of bound-with parts is important; should be in the order the titles appear in the piece, as FOLIO itself doesn't have the concept of "order" other than the order added -- should the display in FOLIO be clearer about which holdings has the "primary" relationship with the item? (e.g., the holdings where the item was initially created, which should be associated with the first title in the bound-with) -Feel free to message Maccabee in Slack with further questions | |
| Temporary locations and Course reserves (Courses Apps) | There is a problem with items that already have a temporary location and then are put on Course Reserves. The temporary location is not replaced with the course location. Also posted in RA and Implementers Slack channels. One reason you might not want the temp location to override: already on reserve for different location Ideal solution: pop-up notification when there is already a temp location and a new temp location is attempted to be assigned by course reserves Do other apps (other than Courses and Inventory) act on item temporary location? Yes, Bulk Edit Thomas Trutt is planning on writing up a UXPROD feature for this new pop up solution; --should there also be a warning message in Bulk Edit that an item already has a temp location? (if attempting to assign a temp location via Bulk Edit) --the proposed development in Courses will be shared in MM Slack; documentation will need updating as well | |
| PC updates | Charlotte Whitt | 2024-02-15 Product Council Agenda and Meeting Notes Announcements: RMS Group meeting update: In 2024: Two flower releases: Quesnelia and Ramsons. GA date for Quesnelia: 4/29/2024 and for Ramsons proposed date is 11/25/2024. Quesnelia is going to be a 'short' release. And Ramsons a long one (similar as Poppy last year). Short summary for Ramsons: ~ 15 sprints for development, 0.5 sprint for module releases, 3 weeks bugfest test. FOLIO Discovery Survey Task Force: results and discussion: FOLIO wiki page: Results of the survey, and link to slide deck Good and very interesting discussion. The PC admitted that they had not had the same focus on development of APIs supporting the Discovery systems as on FOLIO Functionality. The PC is to have a follow up meeting. See the PC meeting notes for more details. |
| BELA (Bulk Edit and Lists App) | Jennifer Eustis | No meeting this week. |
| Data Import Working Group | Jennifer Eustis | DI met yesterday, 2024-2-14 Data Import Subgroup meeting. There was an update of CSP 1 that was recently released which fixes some log issues and linking issues for action profiles. There is more fixes for CSP 2. We also discussed MARC modifications and the challenge of differentiating the modify action from update action. |