Log for more specifics needed for on-screen messages/text seen in Acquisitions Apps

1

Invoices

Poppy-SP-2/Dung-Lan Chen, Skidmore College/April 26, 2024

When trying to approve/pay an open invoice … received this warning message “Invoice was not approved/paid” (see screenshot) below without any details why invoice was not approved/paid.

Open

After adjusting the % of “Allowable expenditure” in Finance App for this fund from 100% to 110%, I was able to successfully approve and pay the invoice. Still not clear to me why it didn’t go thru before I made the % adjustment as we had plenty of money left (over $2500) in this fund that hasn’t been spent yet when I tried to approve and pay an invoiced total of $240 invoice?!

2

Invoices

Orchid CSP4 / Sara Colglazier / MHC/5C / 2024-05-08

I am attempting to Action > Cancel an Invoice, but it refuses to Cancel. The Red Toast message I get only says: Invoice was not cancelled. … [Side Note: But while the Invoice refuses to change to Status: Cancelled, the Voucher does show Status: Cancelled, and on the Budget side it looks like the amount was voided. Still it is a problem that the Invoice does not display with Status Cancel etc.]

Open

3

Orders

Nolana, tested in Quesnalia BugFest env. / KImberly Pamplin / Texas A&M / 20240716

We had an ongoing purchase order where the vendor was updated and the access provider kept the old organization link. When that old organization link was set to inactive, it created a problem with opening the purchase order (we still unopen and reopen POs due to locked fields that need updating). From the PO level this is obvious, an error is presented indicating that the Access Provider needs to be updated. From the POL level all that is presented is a generic: “Purchase order line could not be saved.” I tested it in Quesnalia. It is still an issue there and would also be an issue if someone inadvertently used an inactive vendor, saved the PO, added a POL and only saved & closed, and then tried to edit the POL before opening it. - Not sure this is going to happen often and seemingly most of the problem will be resolved by a combination of UIOR-1271 and UIOR-1188, but putting here in case anyone else runs into it. All that needs to be done is to update the Access provider by changing it or setting it to inactive.

If someone creates a PO with an inactive vendor, then creates a POL and tries to save and open, it will generate a more helpful message. Something like this would be more expected, except regarding the Access Provider:

This will likely be resolved by a combination of UIOR-1271: Changing the vendor in the order changes or removes material supplier in all POLsOpen and UIOR-1188: Allow additional editable fields in the open POLOpen

4

Invoices

Poppy csp6/ Aaron Neslin 5C

Attempted to cancel an invoice that had been paid in the previous fiscal year. Got a generic “Invoice was not Cancelled” API response was a more informative “Active budget not found by fund ide and fiscal year ID”