2023-11-30 Meeting notes

Owned by Craig McNally
Nov 30, 2023

Date

Attendees

NamePresentPlanned Absences

Craig McNally 

Y
Julian Ladisch 
Y

Axel Dörrer 

Y
Ryan Berger 


Chris Rutledge 



Jakub Skoczen 



John Coburn 


Skott Klebe 






Discussion items

TimeItemWhoNotes
?Anything Urgent? Review the Kanban board?Team
  • SECURITY-9 - Getting issue details... STATUS
    • mod-caiasoft, edge-dematic, edge-inn-reach, edge-dcb still don't have JIRAs.
      • We need to figure out if the SYSTEM_USER_NAME specified in application.yaml is actually used, or if it can be removed.
      • See comments above about removing folio-spring-system-user dependency from edge-common/edge-common-spring.
    • PR open and approved for edge-courses, but hasn't been merged yet.  Left a comment in SECURITY-9 asking the dev team lead if there's something preventing a merge.
    • Marked as "security-reviewed" and Accepted
<5 minConfluence Security Issue (Ransomware)Team

Anything we want to discuss here?  Do we want to get additional details from Peter?  Invite him to discuss next week?

  • Where there any data leaks?  Is there a way to tell?
    • User information/credentials
    • Database connection details/credentials
  • Axel Dörrer will follow-up with Peter.
  • Do we want/need to force users to change their passwords?  Rotate/change the DB credentials?

Today:

  • Update from Axel Dörrer :  

    Good news on that issue. Peter has confirmed that Confluences' had just a limited number of allowed operations to Jiras's User Directory , which means we're good regarding leaked user credentials.

Time permittingAdvice for handling of sensitive banking informationTeam

From slack conversation, I think I've gathered the following:

  • In this case (bank account and transit numbers), the information is highly sensitive.  
  • Highly sensitive information should:
    • Be stored in it's own table
    • Accessed via a dedicated API
    • Protected by a dedicated permission
    • Encrypted in the database, not only on disk.  

Let's review and discuss before providing this feedback to Raman.

Axel Dörrer also suggested that defining classes of sensitivity could help teams determine which techniques are applicable in various situations.  I agree having some general guidelines on this would be helpful.

  • regular data
  • low sensitive - permission based on same API
  • high sensitive - permission based on dedicated API

It would probably help to provide concrete examples of data in each class.  This can be a longer term effort, we don't need to sort out all the details today.

  • Next Steps:
    • Clearly define/formalize the various classes
      • Come up with concrete examples of each class
    • Build out guidance
      • Come up with concrete examples of how to protect each class of data.
    • Consider storing some classes of data outside of postgres altogether - e.g. in secret storage.
      • What would be the guidance we provide to teams for this so we don't end up with each team doing things differently?
      • SecretStore interface and existing implementations are currently only read-only.  They would need to be extended to allow for creation/mgmt of this information.
    • Craig to start a conversation in slack about this.
      • Seeking a volunteer to generate a draft document for us to review at a later meeting.

Today:

Action items

  •