2024-10-01 Better Sample Data Meeting notes

1. Letter to Risk Office at Michigan State University Libraries

2. Follow up on activities since last meeting:

   1. Update on - Golden copy for Bugfest environment.

   2. Update on - Work on a small data set for FOLIO Snapshot.

   3. Update on POC findings - write robust data anonymization scripts

Continue talk/input on @Autumn Faulkner's letter to Risk Office at Michigan State University Libraries.

• Dean would like letter to originate from FOLIO community/this group/Product Council – whatever makes the most sense. Is there FOLIO letterhead?

Charlotte will check with Kirstin Kemner-Heek if the OLF has a letterhead we can use. Otherwise we can use any of the PC member institutions letterhead, and write on behalf of the Product Council.

• A couple other questions from my Dean re: technical processes.

Michigan State University Libraries will aim for providing data from Inventory and anonymized data from other domains.

Autumn Faulkner asks if Yogesh and Lee can provide more details about the scrambling tools.

Autumn will get a revised version of the letter.

Follow up on activities since last meeting:

WOLFcon 2024: Yogesh and Charlotte have talked with Stanford University, who are interested in providing data to the Golden copy, and also join our group.

Plan - who will take on what task:

a. Golden Copy / Yogesh Kumar

Environment creation is in progress, likely to complete this week (9/20)

The QA team will fix data according to the test data feedback wiki.

Link to wiki - https://folio-org.atlassian.net/wiki/spaces/DQA/pages/203685917

Has gotten some feed back from POs, but not enough.

Jira tickets has been written up for KitFox team - Sprint 199. Jira ticket: BF-752 (Epic).

Will then be what we will use as copy for Bugfest Ramsons. Expect to have this done by end of September.

b. Snapshot environment / Charlotte Whitt

Charlotte has reached out to ID Devops re. adding data to monthly build environment: https://folio-quesnelia.dev.folio.org/ (the link is not up and running yet)

Index Data’s DEVOPS are working on this as we speak:

FOLIO-4071 Create Quesnelia reference environment

• The environment will be in Quesnelia

• Data will not be overwritten.

• Charlotte will provide access to Autumn, Kristin and SMEs helping out.

Charlotte to fix the 36 instances with Instance source = FOLIO - and will do this as soon as the environment is ready.

Recruit members from MM-SIG - extra eyes, review the records updated in FOLIO Instance = FOLIO.

Autumn has a music cataloger back ground. Will find records in OCLC. Will aim for next week.

These records are loaded to this groups shared drive.

Also include Serial records, with multiple holdings each with multiple items. Add holdings statements.

Write up Data Import Job profiles

Data Import Job Profile which can import ~ 100 bibs in MARC 21 and create instance, holdings, item (corresponding to the locations we have set up). MM-SIG eyes on the 100 bibs. That these records has the right mix of misc. types, to cover the basic; incl. bound-with.

https://folio-org.atlassian.net/wiki/spaces/DQA/pages/203685917/Testing+Data+Feedback

Will ask if MM-SIG member has experience with MFHD.

Stanford has this. Charlotte will check in with Darsi and Alexis.

Load MARC Authority data - this task we will come back to after WOLFcon.

Then later we can move on to Order/Order lines data. We will ask the Acquisition SIG (Kritin Martin will take the lead on this), the ERM-SIG to review the entered data.

c.

Update: from @Lee Braginsky

We have successfully completed the POC on dataset anonymization. I can present results at the next meeting. Next steps - TBD

Status on writing robust data anonymization scripts / Lee Braginsky. Did get a university to provide data, which will be anonymized/scrambled

• Replace PII with randomly generated data

• Scramble loan history

• Scramble orders, invoice amounts, fund codes

• Replace vendor names with randomized names

• Strip out staff notes with initials, etc.

• One set of data for the general environment, and perhaps a second sample set for the ECS environment

  • Get this from a consortium!

2. Review timeline document

• Draft - timeline document -

We will split it up the the three tracks as listed above.

Yogesh will update the Golden copy (Bugfest) section.

Charlotte will update the FOLIO Snapshot section

Lee will update the time line doc for his work on anonymization scripts.