quickMARC - MARC21 Validation

IN PROGRESS

Documentation to review

NOTE: Validation rules only apply to Create/Edit/Derive via quickMARC. No impact to Data import.

Global Rules across all MARC record types

MARC tag number / indicator / subfield	Action	Validation rule	UI error message or UI response	JIRA issue(s)
	Add a new field > Empty MARC tag and subfield text boxes		UI response: Record is saved and the field is removed.
	Add a new field >Empty subfield text box but MARC tag box is populated	Cannot save a field without a subfield	UI response: Record is updated/created and the field is removed.
	Add a new field > Empty MARC tag but subfield text box has a value (example $c c2016)	Cannot save a field without a valid MARC tag	UI error message: Record cannot be saved. A MARC tag must contain three characters.
	Add a new field > MARC tag is populated but subfield text box has only subfield code (example $c)		UI response: Record is saved and the field is removed.
	Add a new field > MARC tag is populated but subfield text box has value but no subfield code (example c2016)		UI response: Subfield code $a is populated before the value
	Saved field > Cleared MARC tag and subfield text boxes		UI response: Record is saved and the field is removed.
	Saved field > MARC tag remains and subfield text box has been cleared		UI error message: Missing a subfield value for a MARC tag
	Saved field >MARC tag remains and only subfield code entered (ex. $c) Assume all subfield values have been removed	Cannot save a field without a subfield value	UI response: Removes the entire field
	Saved field > MARC tag remains and subfield code has been cleared but value in subfield text box (ex. c2016)	non-Leader and fixed fields must have a subfield code	UI response: when only 1 subfield the record saves and populates the $a subfield code. UI response: when all the subfield codes are removed it saves the record and populates $a at the beginning of the subfield, the rest of the codes remain missing.
	Saved field > MARC tag cleared but subfield text box has a value (ex. $c c2016)	Cannot save a field without a valid MARC tag	UI error message: Record cannot be saved. A MARC tag must contain three characters.	UIQM-148
Tag number		Must be 3 numbers only	UI error message: Record cannot be saved. A MARC tag must contain three characters.
Tag number		No symbols, alphabet. Just numbers.	UI error message: Invalid MARC tag. Please try again.
Indicator 1		An indicator must have a value. Not available for the following fields:	UI response: If not then auto-populate with /
Indicator 2		An indicator must have a value. Not available for the following fields:	UI response: If not then auto-populate with /
Subfield		Leading subfield code a is autopopulated for all field except for Leader and fixed fields	UI response: Leading subfield is autopopulated
005		Required Non-repeatable System generated	UI response: Unable to edit I was able to add a 005 but it was greyed out, could not edit. Saving deleted it.
008		Required Non-repeatable System generated	when trying to add a second 008 UI: error message Record cannot be saved with more than one 008 field	Error rendering macro 'jira' : Unable to locate Jira server for this macro. It may be due to Application Link configuration.
999 f f $s $i		Required Non-repeatable (need to confirm if implemented) System generated	UI response: Record saved with added 999 field (Chris will verify with duplicate 999 ff $s and $i) After adding the f indicators, the field greyed out and would not allow editing. Saving deletes the added field.

Bibliographic Record

MARC field number / indicator / subfield	Validation rule	UI error message or UI response	JIRA issue(s)
Leader	Must have 24 characters	UI error message: Record cannot be saved. The Leader must contain 24 characters, including null spaces.
Leader (editable positions) - invalid character entered	Must have a valid value for positions: 5, 6, 7, 8, 17, 18 and/or 19. See https://loc.gov/marc/bibliographic/bdleader.html	UI error message: Record cannot be saved. Please enter a valid Leader <<editable position number>>. Valid values are listed at https://loc.gov/marc/bibliographic/bdleader.html	Unable to locate Jira server for this macro. It may be due to Application Link configuration. Unable to locate Jira server for this macro. It may be due to Application Link configuration.
Leader (non-editable positions)	Only positions 5, 6, 7, 8, 17, 18 and/or 19 can be edited	UI error message: : Record cannot be saved. Please check the Leader. Only positions 5, 6, 7, 8, 17, 18 and/or 19 can be edited in the Leader. For certain positions (TBD): Upon hitting Save button then the quickMARC will automatically update to valid position value.	Unable to locate Jira server for this macro. It may be due to Application Link configuration.
001	Required Non-repeatable (NR) System generated	UI response: I was able to add a 005 but it was greyed out, could not edit. Saving deleted it.
010	Non-repeatable (NR)	UI error message: Record cannot be saved with more than one 010 field.	Unable to locate Jira server for this macro. It may be due to Application Link configuration.
245	Required Non-repeatable (NR)	UI error message: Record cannot be saved with more than one field 245.
1XX	Non-repeatable (NR) (Not yet implemented)	UI error message: Record cannot be saved with multiple 1XXs.	Unable to locate Jira server for this macro. It may be due to Application Link configuration. Unable to locate Jira server for this macro. It may be due to Application Link configuration.
Subfield 9
Subfield 0

Authority Record

MARC field number / indicator / subfield	Validation rule	UI error message or UI response	JIRA issue(s)
Leader	The Leader must contain 24 characters, including null spaces		Unable to locate Jira server for this macro. It may be due to Application Link configuration. Unable to locate Jira server for this macro. It may be due to Application Link configuration. Unable to locate Jira server for this macro. It may be due to Application Link configuration.
	06 position must have a "z" value
	Editable: 05, 08, 17?, 18,19	UI error message: Example - Entering an invalid Leader position 08 value. Record cannot be saved. Please enter a valid Leader 08. Valid values are listed at https://www.loc.gov/marc/authority/adleader.html
001	Required Non-repeatable (NR) System generated
008	Unexpected length of the field	UI response: Deleting a character \ will be populated and record saved. Will not allow more than one character in a box.
010	Non-repeatable	UI error message: Record cannot be saved with more than one 010 field.	Unable to locate Jira server for this macro. It may be due to Application Link configuration. Unable to locate Jira server for this macro. It may be due to Application Link configuration.
010 $a	Can only have one subfield a	UI error message: 010 can only have one $a.	Unable to locate Jira server for this macro. It may be due to Application Link configuration.
1XX	Required - Must have only one 1XX MARC Tag Non-repeatable (NR)	UI error message: Record cannot be saved. Cannot have multiple 1XXs.	UIQM-584

Holdings Record

MARC field number /Ind 1 / Ind 2 / subfield	Validation rule	UI error message or UI response	JIRA issue(s)
Leader	The Leader must contain 24 characters, including null spaces	UI error message: Record cannot be saved. The Leader must contain 24 characters, including null spaces.	Unable to locate Jira server for this macro. It may be due to Application Link configuration.
Leader	Only positions 05, 06, 17, and 18 can be edited in the Leader	UI error message: Record cannot be saved. Please check the Leader. Only positions 5, 6, 17, 18 can be edited in the Leader.
001	Required Non-repeatable (NR) System-generated
004	Required Non-repeatable (NR)	UI response: Field is greyed out, no editing allowed Removes duplicate 004	Unable to locate Jira server for this macro. It may be due to Application Link configuration.
006	No change from MARC bib validation	Note Tried to add 006 [under 852] chose s for type, the rest autopopulated with \ add 852, saved Viewing the source record I saw that only the s saved
007	Unexpected length of the field No change from MARC bib validation	Note Tried to add 007 [under 852] choose text for type, SMD box with a \ also appeared UI response: Record was created with 007 t
008	Unexpected length of the field	remove 1 character from AcqEndDate UI error message: Record not saved. Please check the character length of the fixed fields.
008	Unexpected length of the field	remove the u from AcqMethod UI response: The record saved and populated blank field with a \
010	Subfield length should be more than 3 characters No change from MARC bib validation	Add 010 [under 852] \\$a 1 with adding an 852 UI Response: record saved
852 $b	Required	a.) Record cannot be saved. An 852 is required.	Unable to locate Jira server for this macro. It may be due to Application Link configuration.
852 $b	Valid $b value	UI response: Location is in a drop down menu Entered subfields manually with an incorrect location - one that wasn't listed. UI response: 852 $b contains an invalid Location code. Please try again.
852 $b	Non-repeatable (NR)	UI error message: Record cannot be saved. Can only have one MARC 852.