2019-04-09 Kickoff Meeting

• Brief introductions.
• If you miss a meeting, the recordings are available here.
• Our liaison to the Sys Ops & Mgt SIG and Data Migration Sub-group is Tod.

Orientation/On-Boarding:

• Follow the on-boarding steps.
• Become familiar with our wiki.
• Add your name to the Other group members table (if you will be attending regularly).
• Provide details about your institutions implementation.

Key concepts:

• This is an open group–anyone can join.
• We should allow any sub-groups to be formed–no judgement.
• Important that we not duplicate efforts of other groups.

What is the purpose of the group?

• In general the consensus was the the group should have a higher-level, coordination role
• It's an opportunity to step back from any one domain and look at things broadly
• There's also a desire to build community and identify people who can be resources for implementation
• This group can help facilitate that by providing a venue to ask questions and identifying the right people to answer them
• People should be encouraged to share questions and challenges from the gap analysis and their own implementation activities

Should we plan a meeting Wednesday morning for face to face/Zoom? June 19

• Yes, we will have the majority of group members in attendance, so we will plan to meet.

Some possible goals/topics for the meeting include:

• A round robin of updates from each implementer
• Sharing experiences with installation, testing, mapping, etc.
• Sharing experiences related to data clean up
• Brainstorming ideas for areas that the group can help support
• Identifying tools, documentation, or procedures we can develop
• Identifying tools that can be reused across institutions
• Following up on the feature prioritization/gap analysis
• Setting up a pipeline from the SIGs to the Implementation Group

How is the Feature Prioritization/Gap Analysis for 2019 work being done at your library?

• Most people have one or more groups meeting regularly to discuss issues
• Alabama, Chalmers, and 5 Colleges met in person with EBSCO to talk through the features and are pretty close to done
• FLO had a kick-off meeting with Index Data to review requirements and are now working through the spreadsheet
• Duke has hired three analysts who are currently working on a review

There was a desire for this group to be involved in reviewing the results of the gap analysis and to put together a holistic view of our priorities as a community.

Anya shared that 5 Colleges is entering their feature rankings directly into JIRA and have a dashboard to monitor new features coming in. She will share a link to this dashboard in case others want to use it.