2023-02-13 Meeting notes

Date

13 Feb 2023

Attendees

Paula Sullenger

Simeon Warner

Mike Gorrell

Ian Ibbotson (Use this one)

Guests: Kristin Martin (PC rep), Maccabee Levine (TC rep), Jesse Koennecke (PC rep)

Discussion items

Item	Who	Notes
Announcements		Welcome Maccabee Levine from Lehigh as new TC liaison
Treasurer's report	Paula Sullenger	Confirmation that Developer funding will end June 30, 2023 (discussed in September 2022) AWS costs jumped $5,000 again in February, being investigated (follow-up at Feb 27 meeting) if this stays, FOLIO has $ 135.000 left . but included are pre-payments, late payers, etc. if we have the same amount next years, minus the pre-paid amounts and the prices will stay stable: we are just even detailed update next meeting conclusion: FOLIO can't afford a developer after the new FY Boaz: are there any options here? Maccabee: speaks out to keep the developer - all in agreement Difficult to raise more money in the community right now Just one community developer means no community team Discussion with the resourcing group? Which process can we follow? Simeon: developer needs a clear way forward - but to raise a significant amount of money takes time / another discussion Chat: Maccabbee: Thanks Paula for the helpful budget context. Obviously I can't speak to that. Just one bit of technical context. A single community-funded developer is a valuable mentor to any other potential institution-funded developers. Speaking personally from experience. Paula Sullenger an Alle 16:18 We understand, Maccabee. This isn't a decision any of us want to make. Maccabee Levine an Alle 16:18 Understood (and appreciated) Paula Paula Sullenger an Alle 16:22 And spread the word to member institutions that Michal is looking for work, some of them are hiring. Decision: FOLIO can't continue the funding with great regrets
FOLIO Elections 2023	Mike Gorrell	Elections in 2023 - start early - finalize volunteers to run the election. Review of the 2022 election. See 2023-01-23 Meeting notes for discussion so far Election committee can be staffed by people who are running for CC as well - CC doesn't see an issue here Boaz Nadav Manes , Marko Knepper , Hkaplanian will form the election committee
FOLIO Resourcing Working Group	Tom Cramer	Follow-up from discussion https://wiki.folio.org/display/CC/2023-01-09+Meeting+notes consider comments added to draft slide deck and ways forward charter a new group to do this Mike Gorrell asks if any comments added to the slide deck, and Hkaplanian seeking updates to https://docs.google.com/document/d/1BVTrXq4b098uAtcDL3ZLIJan65dIIbaNY1_hDhsvcQ4/edit Mike Gorrell Seeks clarification on the existence of the "new group", all decided to wait for the return of Tom Cramer . Seems like a charter needs to be created. All agreed to wait for Tom Cramer to return. Silent agreement of the group
Email list proposal and closing Discuss platform	Tom Cramer Simeon Warner	Proposal to embrace email lists as a complementary communication channel for FOLIO. Agreed 2023-01-09 Meeting notes to create FOLIO-announce email list (Tom/Kat/Simeon), remove Trello (Tom), and further consider the use of the Discuss platform (Simeon & FOLIO chairs). Need decision on Discuss. 2023-01-23 Meeting notes: Not yet resolved. Marko Knepper recalls that we thought there was consensus that this isn't a contentious decision. CC PROPOSAL that official consensus was that we should end of life use of discuss. Kristin Martin would like to formally bring the suggestion before the PC. Marc Johnson will do the same job with bringing the proposal to the TC. 2023-02-13 Kristin Martin confirms PC good with discontinuation (see 2023-01-26 Meeting notes), Marc Johnson confirmed that TC also agreed with discontinuation Discuss will be shut down on Feb. 14, 2023
Proposed change to FOLIO Governance Model to specify how to handle ties in elections	Simeon Warner	Issue raised in 2022-06-27 Meeting notes and inconclusive discussion at 2023-01-23 Meeting notes I propose adding to the FOLIO Governance Model#Electionprocess section: In the event of a tie in any council election, the current chairs of the council, excluding any involved in the tie, shall break the tie. If all current chairs are involved in the tie then it will be broken by random selection. Rationale – good to keep tie break within the council concerned if possible, but need some external tie break if there it conflict of interest with current chairs standing. Random selection feels a little arbitrary but is unbiased and straightforward to implement. I'm not tied to that approach though. Proposal from 2023-01-23: Decision delegated to each council - "Random" as defined by the relevant council.
License for FOLIO documentation	Kirstin Kemner-Heek	The FOLIO documentation https://docs.folio.org/ says "© 2023 Open Library Foundation All Rights Reserved" — It should have an open license and perhaps say copyright of FOLIO SMLLC
FOLIO marketing	Boaz Nadav Manes	Focusing on innovation in our marketing efforts
Other/Notices		Will need to do FOLIO planning for WOLFcon - Tentative dates set at August 22-24 in Chicago (contracts/details still being negotiated) ....