quickMARC - MARC21 Validation

IN PROGRESS

Documentation to review

NOTE: Validation rules only apply to Create/Edit/Derive via quickMARC. No impact to Data import.

Global Rules across all MARC record types

MARC tag number / indicator / subfield	Action	Validation rule	UI error message or UI response	JIRA issue(s)
	Add a new field > Empty MARC tag and subfield text boxes		UI response: Record is saved and the field is removed.
	Add a new field >Empty subfield text box but MARC tag box is populated	Cannot save a field without a subfield	UI response: Record is updated/created and the field is removed.
	Add a new field > Empty MARC tag but subfield text box has a value (example $c c2016)	Cannot save a field without a valid MARC tag	UI error message: Record cannot be saved. A MARC tag must contain three characters.
	Add a new field > MARC tag is populated but subfield text box has only subfield code (example $c)		UI response: Record is saved and the field is removed.
	Add a new field > MARC tag is populated but subfield text box has value but no subfield (example c2016)		UI response: $a is populated before the value
	Saved field > Cleared MARC tag and subfield text boxes		UI response: Record is saved and the field is removed.
	Saved field > MARC tag remains and subfield text box has been cleared		UI error message: Missing a subfield value for a MARC tag
	Saved field >MARC tag remains and only subfield code entered (ex. $c) Assume all subfield values have been removed	Cannot save a field without a subfield value	UI response: Removes the entire field
	Saved field > MARC tag remains and subfield has been cleared but value in subfield text box (ex. c2016)	non-Leader and fixed fields must have a subfield code	UI response: when only 1 subfield record saved and populate the $a subfield code. UI response: when all the subfield codes are removed it saves the record and populates $a at the beginning of the subfield, the rest of the codes remain missing.
	Saved field > MARC tag cleared but subfield text box has a value (ex. $c c2016)	Cannot save a field without a valid MARC tag	UI error message: Record cannot be saved. A MARC tag must contain three characters.	UIQM-148
Tag number		Must be 3 numbers only	UI error message: Record cannot be saved. A MARC tag must contain three characters.
Tag number		No symbols, alphabet. Just numbers.	UI error message: Invalid MARC tag. Please try again.
Indicator 1		An indicator must have a value. Not available for the following fields:	UI response: If not then auto-populate with /
Indicator 2		An indicator must have a value. Not available for the following fields:	UI response: If not then auto-populate with /
Subfield		Leading subfield a is autopopulated for all field except for Leader and fixed fields	UI response: Leading subfield is autopopulated
005		Required Non-repeatable System generated	UI response: Unable to edit I was able to add a 005 but it was greyed out, could not edit. Saving deleted it.
008		Required Non-repeatable System generated	when trying to add a second 008 UI: error message Record cannot be saved with more than one 008 field	UIQM-459 - Getting issue details... STATUS
999 f f $s $i		Required Non-repeatable (need to confirm if implemented) System generated	UI response: Record saved with added 999 field (Chris will verify with duplicate 999 ff $s and $i)

Bibliographic Record

MARC field number / indicator / subfield	Validation rule	UI error message or UI response	JIRA issue(s)
Leader	Must have 24 characters	UI error message: Record cannot be saved. The Leader must contain 24 characters, including null spaces.
Leader (editable positions) - invalid character entered	Must have a valid value for positions: 5, 6, 7, 8, 17, 18 and/or 19. See https://loc.gov/marc/bibliographic/bdleader.html	UI error message: Record cannot be saved. Please enter a valid Leader <<editable position number>>. Valid values are listed at https://loc.gov/marc/bibliographic/bdleader.html	UIQM-234 - Getting issue details... STATUS MODQM-164 - Getting issue details... STATUS
Leader (non-editable positions)	Only positions 5, 6, 7, 8, 17, 18 and/or 19 can be edited	UI error message: : Record cannot be saved. Please check the Leader. Only positions 5, 6, 7, 8, 17, 18 and/or 19 can be edited in the Leader. For certain positions (TBD): Upon hitting Save button then the quickMARC will automatically update to valid position value.	MODQM-225 - Getting issue details... STATUS
001	Required Non-repeatable (NR) System generated	UI response: I was able to add a 005 but it was greyed out, could not edit. Saving deleted it.
010	Non-repeatable (NR)	UI error message: Record cannot be saved with more than one 010 field.	UIQM-382 - Getting issue details... STATUS
245	Required Non-repeatable (NR)	UI error message: Record cannot be saved with more than one field 245.
1XX	Non-repeatable (NR) (Not yet implemented)	UI error message: Record cannot be saved with multiple 1XXs.	MODQM-388 - Getting issue details... STATUS UIQM-600 - Getting issue details... STATUS
Subfield 9
Subfield 0

Authority Record

MARC field number / indicator / subfield	Validation rule	UI error message or UI response	JIRA issue(s)
Leader	The Leader must contain 24 characters, including null spaces		UIQM-419 - Getting issue details... STATUS MODQM-229 - Getting issue details... STATUS UIQM-381 - Getting issue details... STATUS
	06 position must have a "z" value
	Editable: 05, 08, 17?, 18,19	UI error message: Example - Entering an invalid Leader position 08 value. Record cannot be saved. Please enter a valid Leader 08. Valid values are listed at https://www.loc.gov/marc/authority/adleader.html
001	Required Non-repeatable (NR) System generated
008	Unexpected length of the field	UI response: Deleting a character \ will be populated and record saved. Will not allow more than one character in a box.
010	Non-repeatable	UI error message: Record cannot be saved with more than one 010 field.	UIQM-330 - Getting issue details... STATUS UIQM-196 - Getting issue details... STATUS
010 $a	Can only have one subfield a	UI error message: 010 can only have one $a.	UIQM-395 - Getting issue details... STATUS
1XX	Required - Must have only one 1XX MARC Tag Non-repeatable (NR)	UI error message: Record cannot be saved. Cannot have multiple 1XXs.	UIQM-584

Holdings Record

MARC field number /Ind 1 / Ind 2 / subfield	Validation rule	UI error message or UI response	JIRA issue(s)
Leader	The Leader must contain 24 characters, including null spaces	UI error message: Record cannot be saved. The Leader must contain 24 characters, including null spaces.	MODQM-226 - Getting issue details... STATUS
Leader	Only positions 05, 06, 17, and 18 can be edited in the Leader	UI error message: Record cannot be saved. Please check the Leader. Only positions 5, 6, 17, 18 can be edited in the Leader.
001	Required Non-repeatable (NR) System-generated
004	Required Non-repeatable (NR)	UI response: Field is greyed out, no editing allowed Removes duplicate 004	UIQM-167 - Getting issue details... STATUS
006	No change from MARC bib validation	Note Tried to add 006 [under 852] chose s for type, the rest autopopulated with \ add 852, saved Viewing the source record I saw that only the s saved
007	Unexpected length of the field No change from MARC bib validation	Note Tried to add 007 [under 852] choose text for type, SMD box with a \ also appeared UI response: Record was created with 007 t
008	Unexpected length of the field	remove 1 character from AcqEndDate UI error message: Record not saved. Please check the character length of the fixed fields.
008	Unexpected length of the field	remove the u from AcqMethod UI response: The record saved and populated blank field with a \
010	Subfield length should be more than 3 characters No change from MARC bib validation	Add 010 [under 852] \\$a 1 with adding an 852 UI Response: record saved
852 $b	Required	a.) Record cannot be saved. An 852 is required.	UIQM-165 - Getting issue details... STATUS
852 $b	Valid $b value	UI response: Location is in a drop down menu Entered subfields manually with an incorrect location - one that wasn't listed. UI response: 852 $b contains an invalid Location code. Please try again.
852 $b	Non-repeatable (NR)	UI error message: Record cannot be saved. Can only have one MARC 852.