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Zoom Meeting Infousually the second Wednesday of the month, 10am -11am EST / 16-17 CET / Time Zone Converter https://openlibraryfoundation.zoom.us/j/89637604553 Meeting ID: 896 3760 4553
Passcode: FOLIO Meetings with Zoom |
Attendees: Katharina Jung Martina Tumulla Amanda Ros Lucy Harrison Wilhelmina Randtke emily.semenoff@colorado.edu Franziska Wich Laurence Mini Emma Raub Aaron Neslin Alissa Hafele Lisa Lorenzo
| Item | Who | Notes |
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| Housekeeping | Katharina | note taker for today: Emily Semenoff
Next meeting is on Okt 9th - note taker: Molly Driscoll |
| Announcements | All | Introduction new writers: Franziska Wich - Serials Wilhelmina Randtke - Consortium Manager |
| Open actions last meetings | All | Aaron: Draft flow chart (as JPG or JPG2) - Miro Board
- added some changes since last meeting
- going to clean chart up a bit more - October due date
- where chart will live under Resources TBD
- create new Onboarding section?
Katharina: - Topic documentation archive + navigation in the different releases still open
- Finding a new place for "Install FOLIO", e.g. in GitHub open
- Contact to Julian concerning Docsy Upgrade still ongoing
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| Content for WOLFcon slot | Katharina | date: Thursday 9/26/2024 11:30am London Time = 6:30am EST moderation: Katharina remotely + Martina local speakers: Christine Tobias, Emily Semenoff Google folder: | Lref gdrive file |
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| url | https://drive.google.com/drive/u/0/folders/14B4Qh4TS7pCYN5nkv33YPOvz8rOk9_8o |
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and presentation: | Lref gdrive file |
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| url | https://docs.google.com/presentation/d/1WSHjW5Q7TQ5B4o1_1GlHp89qB2S6zTur/edit#slide=id.p1 |
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- Christine will speak on using documentation for training
- Emily will speak on other uses for documentation
- Katharina/Martina will moderate/speak on WG and how to volunteer
- slides starting to be added to Google folder - should be ready by Sept. 18
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| Writer responsibility question |
| How often is documentation edited? Can writers edit any section or can they only edit their own section? - Changes to documentation mainly made right before a release, but minor edits are made in between releases.
- Writers are responsible for a certain section. If there are any documentation concerns/updates, Slack is the easiest way to contact the relevant representative (table found here).
- Katharina considering other ways for people to submit feedback/suggestions for documentation
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| Jira (policy) | Katharina | Who uses Jira? - Most meeting attendees use Jira
For which reasons? - because it was recommended
- to track changes
- to check assigned tickets
Is Jira too big for the smaller sections? Do we need every change in Jira? How to deal with old/open tickets? - Tickets start with "doc"
- Develop a Jira policy or not?
- Should there be some indication of which writers are active in Jira on the membership table?
- Helpful if notified by Slack if something needs to be updated. Assigned tickets can get lost in Jira.
- For old tickets, reach out to authors of tickets to see if they're still relevant?
- Create small group to go through/watch old tickets? Or better for individual writers to search for their own areas?
- Potential problem with doing it individually is that there may be tickets that don't fit into one specific area
- Discuss open tickets in November meeting
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| DUE DATES |
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| Ramsons due date |
| Ramsons public release is planned for Dec 16. Ramsons documentation deadline as ever 1 week before: Dec 9 is the aim |
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