2023-01-09 Meeting notes

Date

09 Jan 2023

Attendees

Paula Sullenger

Ian Ibbotson (Use this one)

Kathleen Berry

Maike Osters

Kirstin Kemner-Heek (PC)

Guests: Kristin Martin (PC); Ian Walls ; Jesse Koennecke (PC) ; Owen Stephens; Marc Johnson (TC) ; Jag Goraya (K-Int);

Paul Kloppenborg (BSZ); Thomas Risse (HeBIS)

Discussion items

Item	Who	Notes
Welcome Hebis members (~5min)	Marko Knepper Simeon Warner	Thomas Risse (UB Frankfurt) represented the 5 new hebis network libraries and introduced their project 40 libraries in the hebis network together with the central office. Want to implement FOLIO and the project is lead by the 6 university libraries of the network.
Treasurer's update (10-15min)	Paula Sullenger	Have received ~$345,000 in membership fees, ~3,500 in documentation/editor support ~$166,000 in expenses so far Finances on track so far Technical editor support: is an extra track. Index Data commited an extra 500.- $ last week. Invoices are send out until today ??? came in the account. 15.800 $ are commited so far. Who will be responsible for Marcia? Answer: Kristin Martin and Alexis Manheim Chat: Von Simeon Warner (he/him) an alle 04:13 PM 2022 FOLIO Technical Editor Funding Request Von Tom Cramer an alle 04:15 PM We agreed that the PC Co-Chairs will manage the documentation effort. Thank you Kristin & Alexis!
Tri-Council Meeting	Simeon Warner	The first Tri-Council meetings will be held Thursday January 12th at 9:30am EST. The agenda is: Topic: "What is FOLIO?" Try to reach agreement on terminology... Simeon and Kristin to provide strawman definitions the FOLIO "platform" vs "product" what is an "app" etc. DRAFT - please add comments, if you can't attend the meeting Update on where various related efforts stand... platform minimal Julie Bickle's group/FOLIO builds etc. Question: is it realistic to have a "definition" meeting and reach a result? don't make it the focus of the discussion Try to reserve a little time to discuss other actions from "what can we do to make FOLIO better?" Zoom Meeting URL is at https://zoom.us/j/867230970 Chat: Von Kat Berry \| UMA/5C an alle 04:20 PM 2023-01-09 Meeting notes its included as a line within today's agenda, may be elsewhere as well
FOLIO Resourcing Working Group	Tom Cramer	Presentation of work to date and discussion (draft slide deck \| working doc} group: Tom, Paula, Marko, Ian, Ian, Mark, Kirstin Tom: presentation of slide deck
Email list proposal	Tom Cramer	Proposal to embrace email lists as a complementary communication channel for FOLIO. Also sunset Trello and assess Discuss.
Proposed change to FOLIO Governance Model to specify how to handle ties in elections	Simeon Warner	Issue raised in 2022-06-27 Meeting notes. I propose adding to the FOLIO Governance Model#Electionprocess section: In the event of a tie in any community council election, the current chairs of the council, excluding any involved in the tie, shall break the tie. If all current chairs are involved in the tie then it will be broken by random selection.
Proposed changes to FOLIO Governance Model document to separate out membership levels and benefits	Simeon Warner	Issue raised in 2022-06-27 Meeting notes. 1) Change FOLIO Governance Model#Needs to replace the following text: Member organizations will be relied upon to provide the resources that make FOLIO viable and sustainable. Resources can be in the form of cash or human resources. The hard costs are (FY21) estimated to be roughly $135,000 per year. The project has a core team of 10-20 contributed individuals, that are creating and maintaining the FOLIO platform, independent from teams building new features. These are the resources that the membership program is intended to provide. with: Member organizations will be relied upon to provide the resources that make FOLIO viable and sustainable. The Community Council shall be responsible for determining and updating the FOLIO Membership Levels, including contribution amounts and any associated benefits. 2) Extract/remove section FOLIO Governance Model#MembershipLevels to a separate document "FOLIO Membership Levels" created parallel to the governance model document but expected to be updated each year. Link this document from the text "FOLIO Membership Levels" above.