2023-07-10 Meeting notes

Date

10 Jul 2023

Attendees

Paula Sullenger

Ian Ibbotson (Use this one)

Kathleen Berry

Marko Knepper

Guests: Hkaplanian (EBSCO), Marc Johnson (TC), Ian Walls (ByWater);

Discussion items

Item	Who	Notes
Treasurers Report	Paula Sullenger	Preliminary FY23 EOY report: All expected FY23 income received Final Cornell quarterly payment for developer still to be paid Project $90,000 EOY money $60,000 of this is due to membership prepayments (one-time money) Recommendation: Add to our reserve fund, will give us 6 months of expenses saved, which was our goal Preliminary FY24 projections: FY24 $514,000 income : $405,000 memberships + $109,000 EBSCO $307,000 projected expenses =$206,000 uncommitted funds final overview next time 2 new members: NLA, LOC and one increased membership (BVB) - no other echo on Mike G's. email No changes planned in membership structure Have already received ~$100,000 in membership dues via ACH/Wire deposits, also have several checks waiting to be cashed, so FY24 money is coming in at a good pace
New CC members	Mike Gorrell	New on CC from July: Christopher Spalding (introduction at last meeting), Edwin Pretz - Introduction (2023 Community Council Election) - 3 slides First single server installations for testing purposes (approx. 25) LRZ will host the Kubernetes cluster (3 pilots: THWS, TUM, UBR) KOBV not part of FOLIO rigth now, but close connection to BVB (share one union catalogue) - KOBV is waiting
CC Chair(s)	Mike Gorrell Simeon Warner	Mike and Simeon have been chairs for FY23, need to agree chair(s) for FY24
FY24 Budget Planning – TC and PC suggestions for spending	Simeon Warner	See 2023-06-26 Meeting notes, followups: How much money can we spend in FY24? (Paula) Updates to the Community Developer Advocate proposal from PC/TC? Candidates?
Update on folio.org	Mike Gorrell	The web development team met last Friday after a long hiatus. The update is: Demo (login protected) The site is nearly done A few pages are being updated (hopefully this week) CC discussion on "Service Provider Members" page Need to get Member Logos Should be released before WOLFcon
Controlling AWS Costs	Maccabee Levine	At CC's request a while, back the Technical Council created a subgroup to define some processes for Controlling AWS Costs. The subgroup has drafted four deliverables, linked on that page. I presented them to TC this morning; TC reviewed them and with one edit approved them as well. We also need CC's edits and approval please since it was your request originally, this is all about budgets, and the deliverables propose a new group with CC's participation to perform that oversight.
Other Business