2021-06-18 Meeting notes

 Announcements/Updates

• Product Council 2017-06-17

Future of RM SIG proposal and discussion

Based on discussions with current and potential RM SIG conveners and current subgroup conveners, the structure of the RM SIG remains problematic. While the main RM SIG meetings have been a mainstay of the project, they no longer have a strong sense of direction. The current convener, Kristin Martin, will be stepping down, and other members are not comfortable leading a group where they don’t really understand the purpose or the charge. Under the revised structure from March, the ERM Group operates mostly independently, with self-contained weekly meetings and membership, while the Acquisitions Group operates with two weekly meetings that are more likely to feed into or duplicate the weekly Friday RM SIG meeting. Originally, the Acquisitions Group was formed to be a closed small group to help move quickly through detailed acquisitions topics that could then be brought back to the RM SIG for further refinement. The ERM Group, as a larger and open group, operated independently outside of occasional reports to the RM SIG. After membership to the Acquisitions Group opened up this spring, the Acquisitions Group and RM SIG often are discussing similar issues, resulting in duplicate discussions and work. Additionally, the PO for Acquisitions can be called upon to build agendas for three weekly meetings on top of other responsibilities. Positive characteristics of the meeting include that the RM SIG meeting does reach an overlapping but different audience from the Acquisitions Group, and provides some more general context and connection for the FOLIO project as a whole. The Friday meeting is also an opportunity for connections between RM and ERM to be made. 

As such, we propose the following changes:

• The Electronic Resources Management Group becomes a high-level SIG reporting directly to the Product Council.
  • Wednesday 8 AM ET meetings continue
  • Martina Schildt and Martina Tumulla, as members of the Product Council, can serve as liaisons to the PC and attend SIG convener meetings
  • Martina and Martina will also continue to serve on the App Interaction SIG (of which Martina S. is convener)
• The Resource Management SIG and Acquisitions Group merge to form the Acquisitions SIG.
  • Tuesdays at 1:00-2:00 PM ET
  • Every other Friday 9:00-10:00 AM ET (starting June 25)
  • Kristin Martin steps down as convener
  • Susan Martin and Heather Theole continue as co-conveners
  • The new schedule is as follows:
  • Martina will provide updates for SIG convener meetings with the PC, and Kristin can continue to serve as liaison as needed.
  • Susan and Heather will continue to serve on the App Interaction SIG
  • We hope the alternating times between afternoon and morning Eastern Time will allow for partners from across time zones to participate, and that fewer weekly meetings will actually allow for more advance planning and efficient meeting use.
• Elevate the OA Group to its own SIG, as recommended by Björn Muschall and Owen Stephens
  • Reports for could be crossed over to Friday morning meeting as appropriate