2017-12-01 RM Meeting notes

Announcements

OLE Director of Strategic Planning: Ginny Boyer (Deactivated)

 Inventory App update:

• Summary of meeting discussion from 11/21 meeting
• Invitation to 3-hour workshop

Filip and I have now settled on a date and time for our first workshop (duration 3 hours). It will be held on Monday, December 18  from 8 am - 11 am EST / 2 pm - 5 pm CET.

Please note that we suggest to start the workshop one hour earlier than mentioned in the Doodle poll, due to Filip's traveling plans. We hope that works for everyone.

Topic: Workshop #1: Talk about batch importing, and all variations of importing

Filip's intention with the first workshop, is to go over and discuss all variations of importing, and to have the participants to document how their workflows tie in / overlap / interact with other workflows of e.g. acquisition, etc. So discussing (batch) import as it relates to acquisitions data would be very relevant. Interested RM SIG members could add those workflows to the new Google drive subfolder (https://drive.google.com/drive/folders/1TDp7V2HrX-9jvRr0OLEXisfaacYE_Cwf).

In the week prior to the workshop we'll pick 3 key workflows. When we pick these workflows I'll also involve our lead developer (Jakub), so he gets a chance to way in, if there are some important technical aspects we need to consider too. Therefore I don't know right now whether acquisitions workflows will be one of the three key workflows, but it would be great if they could be included in the google drive folder for consideration.

Program:

8-9 AM EST

15min end user workflow example 1
15min end user workflow example 2
15min end user workflow example 3
10min discussing overall workflows — bullet point list of topic
5min break

9-10 AM EST
30min mapping out flows for each point — small groups (Slack calls - everyone should install Slack)
25min consensus building and synthesizing
5min break

10-11 AM EST
55 min consensus building and synthesizing

To do - before the workshop:

All participants prepare before the workshop:

• Outlining what people do, which sources they use, what problems they have
• Do workflow examples and then outline the different needs
• Participants document how their workflows tie in / overlap / interact with other workflows, e.g. acquisition

Documentation from all participants to be uploaded by Tuesday Dec 11 in the MM-SIG subfolder https://drive.google.com/drive/folders/1TDp7V2HrX-9jvRr0OLEXisfaacYE_Cwf

Filip suggest that in the week before the workshop then 3 participant will go over the material in the google drive and select 3 key workflows to focus on in the workshop.

As topic for the 2nd workshop we suggest that we focus on electronic resources - right now we try  to included e-resources for the Inventory for the alpha release in a 'light version', but we need to do much more work on this topic, and a workshop dedicated eresources would be very relevant - in the very beginning of the new year.