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2024-01-26 Acq Small Group for Serials Data alignment Meeting notes

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Discussion items

TimeItemWhoNotes
:04SummaryDennis
  • There is a recording of first meeting. - Recording Serials Data Alignment (First meeting)

  • Dennis's Whiteboard

  • Reviewed the problems that brough about this conversation
  • Short term solution for Quesnalia Release
    • Adding field to item schema, additional field to enumeration accordion in item record
  • How will this impact existing workflows?
    • Some groups don't use receiving, but do use inventory
    • Some groups use receiving in different ways
  • Talked about how this information gets to discovery
  • Identified issue with short-term solution. 
    • Naming of field in receiving vs. inventory application
  • Brainstormed list of possible labels
    • After vote, choice selected was: "Display Summary"
  • Started talking about the future
    • In an ideal world, how much data should actually be duplicated
  • Serials > Receicing > Inventory Item > Discovery Platforms

Effective Call Number
  • Susanne Gill (BVB) 8:06 AM
    Is that the frontend or backend effective call number? (I need to ask for someone who isn't here)
    • scolglaz 8:11 AM
      Yes, the Effective Call Number displays one way in the UI (backend) and then the Call Number and what I think of as the Effective Call Number version displays on the front end differently.
    • Back end includes prefix, call number, and suffix
    • At top of item record display additional elements (enumeration, copy number, etc.) 
    • Effective call number does not pick up distinctive information for serials. Only displays information in Inventory UI. If you were to export effective call number, you are only getting the prefix, the call number, and the suffix.
  • Owen Stephens 8:16 AM
    The documentation says “Effective call number string. The full call number of the item, which includes the call number prefix, suffix, and copy number, as configured in the Inventory app.”
  • Sara - Interaction between inventory item and what actually gets pushed out and harvested. If we change everything to "Display Summary," then that is what needs to be picked up and sent to the discovery layer by FOLIO. Even if other information is present in FOLIO, should not override what gets harvested and transfered over. 
  • Aaron - Part of RTAC logic, sending item information out.
  • scolglaz 8:19 AM
    RTAC Volume
     * The rules for generating "volume" are as follows:
       * |data set                     |"volume"                    |
       * |-----------------------------|----------------------------|
       * |enumeration                  |(enumeration)               |
       * |enumeration chronology       |(enumeration chronology)    |
       * |enumeration chronology volume|(enumeration chronology)    |
       * |volume                       |(volume)                    |
       * |chronology volume            |(volume)                    |
       * |chronology                   |(chronology)                |
  • Colin V. (he/him)  to  Everyone 8:19 AM
    Here is the RTAC logic that we're using in the Five Colleges (FOLIO+EDS) - https://github.com/folio-org/mod-rtac/blob/3e7f25445ff79b60690fa2025f3a426d9e57fd21/src/main/java/org/folio/mappers/FolioToRtacMapper.java#L192
  • Those getting data from FOLIO via OAI may have slightly different experience than those using a service that uses RTAC
  • Didn't realize that underneath it all, visible effective call number is how it is being stored. 
  • Beverly Geckle 8:20 AM
    My understanding is that OAI PMH is for the bib records. RTAC is real time feed of holdings and item data.
  • Owen Stephens 8:21 AM
    Quick Look at RTAC and it seems to have it’s own logic for constructing the call number 🙁
  • Owen Stephens 8:22 AM
    The RTAC logic doesn’t include the copy number in the call number - just prefix and suffix as far as I can see
  • Is there somewhere else inside of FOLIO where this effective call number is displayed? 
    • Circulation?
    • scolglaz 8:23 AM
      It is also important for transmission to what other Spine Label printing service etc. Right it must on call slips etc
  • scolglaz 8:22 AM
    Just FYI: copy Number is also an Element for Item Effective Call Number in FOLIO UI
    • Yes - but not in the RTAC response I think (I’m reading the code of the fly so may be wrong but it looks to me like RTAC for some reason doesn’t use the effective call number, but rather builds it’s own version from scratch)

Action items

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