2021-07-14 Meeting notes

Newly elected TC members will takes effect today, July 14

Questions:

• Does the meeting time still work for everyone?
  • Yes, we will keep the same time.
  • Note: current TC documents say meet every other week or as needed, but we have had a lot of business. Need to update the documents?
• Decide who has 1-year, 2-year terms.
  • Zak, Jeremy, Mark D. have volunteered for 1-year terms
  • Will need total of 5 to have 1-year terms
  • Will revisit in October
• TC self-governance... 
  • Who will be the convener?  Rotating responsibility? Full set of officers? etc.
    • Split responsibilities:
      • Chair/convener: set agenda, act at whip to move conversation towards goal
        • Craig McNally
        • Note: Jeremy Huff will fill in for the next two weeks
      • Scribe/note taker (could rotate?): Zak Burke for next week, will rotate by surname
      • Liaison to PC: Tod Olson
    • Should be clear on the goals of agenda items:
      • Does this item require a decision?
      • Is this item just discussion?
  • Need to list the specific responsibilities:
    • See Tech Council Charter
    • what is the business of the TC and what does the TC need to do to conduct that business and have a suitable record?
• What does the decision making process look like?  Voting?  Lazy Consensus?  Something else?
  • Get something agreed to and written down (on the wiki)
  • Decision making:
    • Default to lazy consensus, with ability to escalate to a vote
      • voting member or non-voting guests can call for a vote
      • Votes will be by Yes/No (or +/-) in Zoom chat
      • Process:
        • Call for vote
        • Call for (additional) discussion
        • Vote
    • Any decision requires a quorum
    • Decisions must be recorded, and decisions decided by vote
      • Decisions made by lazy consensus may be challenged/called for vote by a TC member who was absent
    • It is possible to informally poll all present
  • Quorum: at least half (6) of elected TC members
  • Meetings are recorded and stored in Technical Council > Recordings folder in Google Drive
• Review relationship with PC and CC, see FOLIO Governance Model