2021-07-15 Metadata Management Meeting notes

BugFest is live. Please do jump-in. Ann-Marie asked for more testers around data import template issues; BugFest channel has request.

• PPT in meeting recording
• Some instances have thousands of items; when exporting in custom profile that includes bib, holdings and items, exceeds 99,999 character limit - in which case export fails
  • Workaround: identify record, exclude record and then export that bib separately
• Options
  1. Ignore MARC record limit:
     
     1. Pro: all data exported
     2. Con - makes generating MARC record unusable / difficult to use
  2. Truncate data; with or without logging the error
     1. Pro: error in processing of one record does not affect whole export; easiest to implement
     2. Con: no control over which items are exported
     3. Implementation options: export only MARC bib (no holdings & items); log holdings and items removed to allow for separate export with different profile
  3. Export invalid data to a separate file
     1. Pro: clear separation of the records; all data are exported
     2. Con: difficult to implement; requires architectural changes to current implementation to support two files associated with one export
• Use Case for exporting item data with the bib & holdings in .mrc: export for discovery layer;
• Handling in existing systems:
  • Chicago: have split serial records into many to limit the number of items/bib
  • R Scheier: have bib records that exceed the limit themselves (content notes)
  • 5C: items are not extracted... happens via look-up so re

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Stanford

Missouri States University

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Missouri State University

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