Existing definitions: Managing Authority source files

• "Name" (taken from "Source file name" from the above link
• "Prefix" (taken from the "Identifying prefix/code" column from the above link read-only, user cannot change)
• "HRID starts with": empty 
• "Base URL" (taken from the "Base URL" column from the above link - but this can be edited by user)
• "Active" check box (unchecked - though user can check)
• "Source"  should be "FOLIO" for these standard files
• "Last updated by"
• "Actions" should contain an edit icon so that users can edit the "Active" checkbox and the Base URL - but NO delete icon 

• "Name": required textbox, no limit
• "Prefix": required textbox, limit = 25 characters
• "HRID starts with": required text box - numeric
• "Base URL": optional text box
• "Active" check box (checked) 
• "Source" should be "Local" - generated by system
• "Last updated by" : Date "by" and user name - generated by system
• "Actions" should contain an icon for both Edit and Delete

• "Settings (MARC authority): Create, edit, delete authority files"
• "Settings (MARC authority): View authority files"
• For ECS: require permission in central tenant to create, edit, delete

If the user tries to add a duplicate prefix on save, add error message in red underneath prefix textbox that says: "Error saving data. Prefix must be unique"

If the user adds a prefix that contains spaces, add error message in red underneath prefix textbox that says: "Error saving data. Only one prefix is allowed for local authority files"

Added (11/17/23)

If the user adds an HRID start number that contains leading zeroes, add error message in red underneath HRID starts with textbox that says: "

• "Error saving data. HRID cannot start with zero" 

Added (11/17/23)

*Base URL in existing links do not need to be updated

For local files, allow editing of the following fields:

• Name
• Prefix
• HRID sequence start
• Base URL textbox: If edited, do not need to update existing links
• Active checkbox
• Edit button
• Delete button

• User attempts to update the prefix and/or the HRID starts with but the backend returns a message indicating that authority records are already assigned to the file: "Changes to (name) cannot be saved. Existing authority records are already assigned to this authority file."
• User attempts to delete an authority file but the backend returns a message indicating that authority records are already assigned to the file: (name) cannot be deleted. Existing authority records are already assigned to this authority file." - don't show modal after error toast

Delete confirmation modal when user selects the Delete icon; this icon should only be shown for Local authority files

• Delete modal: When a user attempts to delete an authority file (only available in authority file is not in use) then the following error message should display with the name of the authority file at the top, followed by "will be deleted" and the following message: "Are you sure you want to delete this authority file? After deletion, new records will no longer be able to be assigned to this authority file" with buttons to either "No, do not delete" or "Yes, delete"
  • If the user selects "No, do not delete" the authority file should remain in the table
  • If the user selects "Yes, delete" then the authority file should be removed from the table

When user selects "+ New" from the MARC authority app Actions, populate quickMARC with blank 008

• Automatically add an 008 for upon creation of new MARC authority record from the quickMARC UI
• Make all positions blank ("\")
• If user clears a position value(s) upon hitting then Save then populate missing position with \

When user saves a newly created record, populate the 005 and the 999

When user selects "+ New" from the MARC authority app Actions, populate default values in the Leader

• LDR 00-04 - record length (empty by default, auto-calculated upon save)

• LDR 05 - n

• LDR 06 - z

• LDR 07, 08 - \

• LDR 09-11 - a22

• LDR 12-16 - leader length + directory (empty by default, auto-calculated upon save)

• LDR 17 - o

• LDR 18 - \

• LDR 19 - \

• LDR 20-23 - 4500

When user saves the record, create validation to ensure that only one 1XX field is in the record and a 1XX field is required

• If there is no 1XX field in the MARC authority record and the user selects "Save & close" produce an error toast message that says: "Record cannot be saved without 1XX field"
• If there are multiple 1XX fields and the user selects "Save & close", produce an error toast message that says: "Record cannot be saved with multiple 1XX fields"

After selecting the "+ New"" action, and quickMARC opens the new record, there should be a hyperlink under the protected 001 field called "Authority file lookup"

• After selecting the "+ New"" action, and quickMARC opens the new record, there should be a hyperlink under the protected 001 field called "Authority file lookup"
• Upon selecting this hyperlink, a modal should appear with the names of the authority files that have the "Active" checkbox selected in the file management section of the MARC authority settings
• The user should be able to change this selection at any point BEFORE saving/creating the record; after the record is created, the user should NOT be able to select a new authority file in a lookup hyperlink

When configuring authority source files, when the user assigns a prefix for a local authority file, this prefix is inserted into the 001 and serves as a match point for assigning the record to an authority file. 

• When creating a new authority record, upon save, generating the 001 per the configuration in the settings
  • For local files, generate 001 per configuration
• User should not be able to select "Not specified" as an option; Required to select an authority file
• If the user tries to save a record without selecting an authority file, generate this error toast message: "Record cannot be saved. An authority file is required"

For standard files, generate 001 by copying value entered by user in the 010 $a into the 001

For standard files selected, Add validation to ensure that the 010:

• Is present
• Contains a prefix
• Contains a prefix that matches a valid prefix for the selected authority file

• Add validation to require an 010 $a if the user selects a standard file
  • Error message: "Record cannot be saved without 010 field."
• For CREATE, add validation that a prefix is required if the user selects a standard authority file
  • Error message: "Record cannot be saved without a prefix in the 010 field."
• For CREATE, add validation that the prefix in the 010$a matches the valid prefixes for the standard authority file selected
  • Error message: "Record cannot be saved. Prefix in the 010 field does not match the selected authority file."
• FOR EDIT (after authority record is already created), do NOT have validation that a prefix exists or that it matches ANY file
• Investigate possibility to automatically add a 010 field to the record if user selects for a standard file (source - "FOLIO")

Additional validation added 11/2/23