UXPROD-4166 - Getting issue details... STATUS
Problem(s):
Certain accounts payable systems require that orders with encumbrances or similar expected costs must exist prior to allowing payment processing. Some of these systems require at least one calendar day separation between creation of the order and processing the payment. Libraries need to output orders with encumbrances to these AP systems prior to submitting invoices.
Requirements and Use Cases:
| Requirement | Status | Use Cases |
|---|---|---|
| (SAMPLE) Library must specify which open order encumbrance(s) to output | PENDING | When a user creates a new order with an encumbrance, the system needs to know to send the order with encumbrance to the AP system without creating duplicates. |
| Disencumbrances due to cancellation or similar should be output when they occur | PENDING | Librarian places an order, encumbering a set amount of money. That order is then cancelled and the fund disencumbered for that amount. The cancellation and disencumberance needs communicated to the AP system. |
Questions:
| Question | Status | Conclusion | Comments |
|---|---|---|---|
| Do we need to output encumbrance values or estimated prices? | OPEN | ||
| What format does the output need to be in? | OPEN | ||
| What is the relationship, if any, with the need to output organization info? | OPEN | ||
| Is this export process handled via scheduled job, manual export order or API call from the AP system? | OPEN | ||
| If a file is to be output, is it output to local or output to sftp? | OPEN | ||
| External account number associated with fund code? Does it need to be associated with specific bank account numbers? | OPEN | ||
| What additional info needs to be included in the output? | OPEN | ||
| Where is the match point between FOLIO and the AP system for a given order? | OPEN |