2022-03-10 Metadata Management Meeting notes

• Change back to the one hour meetings due to the shortage of topics? This seems like a reasonable idea.
• How long do we want to keep the meeting recordings?
• Do we want to still take attendance in the meeting minutes?

This seems to make sense. We have cancelled some of our meetings. Can we keep the time slot? For example, today we fill in the total amount of time. Do we have to take into account time zones? For example, this would affect those in the western part of the US.  One Stanford person said 8:30 am is fine. If we keep the 90 min. reserved for this zoom room, then if we don't use the full 90 min. we leave early until we really know we don't need this much time. Can we do a Slack poll? Yes a poll seems good. We'll keep it at 90 min. and leave early when we have a shorter agenda.

For recordings, how long do we keep them? Some recordings might be worth keeping for longer. These are being automatically uploaded. Even with the demos, our recordings become obsolete. We will delete old content before 2021. All the meeting minutes are saved. We can establish a routine like where we keep only the 2 current years.

Does it serve any purpose to take attendance? Do people do it because it is part of the default template? Some of the subgroups have the list of the main participants. Should we do a main participants page and have a note about keeping this info updated? On the Home Page we have a list of SME's which hasn't been updated. For each institution, Charlotte can pull out the IndexData people and each institution could do the same. If you need the ability to edit, contact Felix or Raegan with your name and affiliation. A message will be sent to Slack and email. We will remove the table from the template and just update the list of functional experts.

• 2022-03-10 Product Council Meeting notes/SIG Conveners Meeting

VZG

Stanford

Missouri State University