2021-12-02 Metadata Management Meeting notes

Date

02 Dec 2021

Attendees

please put an 'x' next to your name in the list below the "Discussion items" if you are attending. Thanks!

Recordings

Recordings of meetings can be found in the Metadata_Management_SIG > Recordings folder on Google Drive: https://drive.google.com/drive/folders/0B7G8S7WF6N20YUM4My1oRTIxSHM

Discussion items

Notetaker		Felix
PC update		Minutes Review of apps that will be added with Lotus Presentation of Bulk Edit (Madga), Translations (Peter Murray), and OA app (Owen, Björn)
Other updates/announcements		1-2 MM members needed for Documentation Working Group (Inventory, QuickMARC, Data Export) https://wiki.folio.org/x/8kAuAg Please reach out to dracine if you have any questions Should we document an older version of FOLIO, especially Inventory? There have been major changes due to Elastic Search and we should maybe focus on Kiwi? The "Tips and Tricks" section in the FOLIO wiki can be used to document older versions and also link out to the current documentation docs.folio.org ------- This is the last meeting with Laura as SIG convener. She will stay in the project and with MM SIG. Raegan and Felix will take over as Co-convener.
Topics for WolfCon?		https://wiki.folio.org/display/CC/FOLIO+at+WOLFcon
Data Import – Kiwi functionality	Ann-Marie Breaux (Deactivated)	<slides will be added later today> The work around Data Import for Kiwi was mainly about stability, reliability and performance (non functional requirements) Use cases for optimistic locking: Optimistic Locking - Detecting and Resolving Conflicts Requirements Invoice import: Number of records = number of invoices, not invoice lines Click on "Created" will open the invoice line that has been created by the import job Unlinked invoice lines can be linked to their POL manually Inventory import: Click on "Created" will open the record in Inventory
Property names in SRS	Jennifer Eustis	MODDATAIMP-504 - Getting issue details... STATUS There was a recent change to the name of instance HRID and UUID in source record storage. The first is to rename instance_id to external_id and then instance_hrid to external_hrid. It looks like the API for source record storage has externalID, externalHrid, instanceID, instanceHrid. It is difficult to follow changes to MARC SRS which can sometimes be buried in code commits. Changes to MARC SRS and even how MARC SRS manages marc records is important not just for FOLIO Apps but also reporting tools such as the LDP. What type of information do we expect and need in terms of MARC SRS? Reason for label change: Introduction of MARC holdings in SRS Renaming a property is a so called "breaking change" and therefore very costly (developer time) Folijet or Spitfire made the changes It was neccessary due to the implementation of MARC holdings Ann-Marie Breaux (Deactivated) Can you please add your explanation why this was needed? The change was not reviewed by TC There is information about such changes in the FOLIO release notes (besides the code commits) → N.B. nothing in the RN yet. This change will be in Kiwi. The change affects other apps and they need to be updated now We need to make sure that in the future such changes are communicated in advance so that libraries and other apps can prepare. Laura will bring this topic to PC next week and get feedback how we can handle this in the future LDP is fetching the data from the DB directly and not via the API. This is important to note, because then the API abstraction does not grip.

Chat

17:38:02 Von Jenn Colt an Alle:
Is data import covered already? (Sorry, was late)
17:38:10 Von Felix Hemme (ZBW) an Alle:
Starting from Kiwi with ES and going forward makes sense!
17:38:21 Von Lisa McColl an Alle:
Not yet Jenn!
17:38:58 Von Lynne Fors an Alle:
More current documentation for implementers would be very useful, as a library in the implementation process
17:39:28 Von Alissa Hafele an Alle:
+1 from a future implementor ߙ
17:40:22 Von Lisa McColl an Alle:
I favor "Tips and Tricks" as well!
17:40:36 Von Jennifer Eustis (she/her) an Alle:
+1. We can also have videos
17:40:58 Von Lisa McColl an Alle:
I think there is data import documentation - I thought Jenn was asking about something else.
17:41:10 Von Jenn Colt an Alle:
I think the tips and tricks are not helpful for getting oriented to the apps when you are new
17:42:31 Von Jacquie Samples an Alle:
Sorry I am late.
17:43:34 Von Lisa McColl an Alle:
Wow! FANTASTIC work Laura!
17:43:41 Von Jennifer Eustis (she/her) an Alle:
Thank you for leading us this far!
17:44:05 Von Ann-Marie Breaux an Alle:
And you forgot to say with a different last name
17:44:08 Von Christie Thomas (she/her) an Alle:
Thanks for everything!
17:44:12 Von Charlotte Whitt an Alle:
Big thank you to you Laura
17:47:04 Von Felix Hemme (ZBW) an Alle:
We hope to see as many of you here as possible.
18:09:27 Von Charlotte Whitt an Alle:
https://wiki.folio.org/display/PO/Optimistic+Locking+-++Detecting+and+Resolving+Conflicts+Requirements
18:17:57 Von Raegan Wiechert an Alle:
Can't wait for the links to the records!!!
18:17:57 Von Jessica Janecki an Alle:
this is an amazing feature!
18:19:05 Von Felix Hemme (ZBW) an Alle:
What is the MARC source for Inventory item status?
18:21:59 Von Felix Hemme (ZBW) an Alle:
Ok thanks. I was wondering about the changes to the item status logic you were presenting.
18:23:24 Von Lisa McColl an Alle:
Felix - this is something that can happen currently?
18:23:50 Von Felix Hemme (ZBW) an Alle:
Lisa, yes, if you PUT to the item API
18:23:59 Von Lisa McColl an Alle:
Oh ok -thank you
18:24:16 Von Laura Daniels an Alle:
very happy about that mapping changing for the resource type -- we have lots of records that have 33x $a without $b
18:24:23 Von Charlotte Whitt an Alle:
No in Settings it is called Resource type, Ann-Marie
18:25:23 Von Colin V. (he/him) an Alle:
+1 appreciation for the resource type mapping change. This takes a big chunk of cleanup off my plate!
18:26:44 Von Alissa Hafele an Alle:
I have to leave early, but wanted to say thank you. This has been very helpful!
18:30:38 Von Ryan Tamares (he/him) an Alle:
I also have to leave early. thank you very much!
18:31:22 Von Jennifer Eustis (she/her) an Alle:
Thanks Ann-Marie
18:33:37 Von Jacquie Samples an Alle:
Can someone share the link in Chat, please? The one Ann-Marie just showed, I mean.
18:33:57 Von Laura Daniels an Alle:
https://wiki.folio.org/display/FOLIJET/Performance+Task+Force+Team
18:34:31 Von Jacquie Samples an Alle:
Thanks!
18:40:57 Von Charlotte Whitt an Alle:
Yes, I don’t know who made those changes, neither
18:48:22 Von Jacquie Samples an Alle:
Wait months or years for this kind of change to be made!
18:51:46 Von Charlotte Whitt an Alle:
This might be a topic for Wolfcon?
18:51:56 Von Jenn Colt an Alle:
It just covers such a huge percentage of the data for those of us in MARC and is also a complicated system so we look at it a lot more.
18:53:01 Von Jacquie Samples an Alle:
Good idea, Jenn!
18:53:07 Von Charlotte Whitt an Alle:
+ 1 Jenn
18:55:00 Von Magda Zacharska an Alle:
Awesome idea, Jenn!
18:55:26 Von Magda Zacharska an Alle:
Yes, Jennifer
18:55:28 Von Jennifer Eustis (she/her) an Alle:
Jenn has awesome ideas too
18:55:51 Von Charlotte Whitt an Alle:
Jennifer :-)
19:00:11 Von Raegan Wiechert an Alle:
Thank you!

Regular Attendees

(alphabetical by first name)

Present?	Name	Organization
	Aaron Trehub	Auburn
	Adam Cottle	Skidmore College
	Amelia Sutton	U Mass-Amherst
x	Amanda Ros	Texas A&M
x	Amanda Scott	Middle Tennessee State University
x	Ann-Marie Breaux	EBSCO
	Ann Kardos	UMass Amherst
	Annalisa Di Sabato	@Cult
	Brian Clark	University of Alabama
x	Charlotte Whitt	Index Data
x	Christie Thomas	Chicago
	Christin Seegert	hbz
	Colin Van Alstine	Smith (FC)
	Damian Biagi	Western New England Univ
	Dennis Bridges	EBSCO
x	Dennis Christman	Duke University
	Douglas Chorpita	Goethe Uni Frankfurt
	Dracine Hodges	Duke University
x	Dwayne Swigert	Missouri State
	Felicia Piscitelli	Texas A&M
x	Felix Hemme	ZBW
x	Jackie Magagnosc	Cornell Law
x	Jacquie Samples	Duke University
	Janet Ewing	Mount Holyoke College
	Jason Kovari	Cornell
x	Jeanette Kalchik	Stanford University
x	Jenn Colt	Cornell
x	Jennifer Eustis	UMass Amherst
	Jesse Lambertson	University of Chicago
x	Jessica Janecki	Duke University
x	Joshua Barton	Michigan State
	Joshua Lambert	Missouri State
	Kara Hart
	Kathleen Norton	Mount Holyoke
	Khalilah Gambrell	EBSCO
	Kristin Martin	University of Chicago
	Kristen Wilson	Index Data
x	Laura Daniels	Cornell
	Laura Evans	Amherst College
	Linda Turney	Middle Tennessee State University
	Linh Chang	Stanford
	Lisa Furubotten	Texas A&M
x	Lisa McColl	Lehigh University
	Lisa Sjögren	Chalmers
	Lucas Mak	Michigan State
x	Lloyd Chittenden	Marmot Library Network
x	Lynne Fors	Wellesley
x	Magda Zacharska	EBSCO
	Mark Arnold	Missouri State
	Martina Schildt	VZG
	Meghan Bergin	U Mass-Amherst
x	Matthew Harrington	Duke University
	Molly Driscoll	EBSCO
	Nancy Burford	Texas A&M
	Nancy Lorimer	Stanford
	Natalie Sommerville	Duke University
x	Natascha Owens	Chicago
	Niels Erik Nielsen	Index Data
	Patricia Ratkovich	University of Alabama
	Patty Wanninger	EBSCO
	Philip Schreur	Stanford
x	Raegan Wiechert	Missouri State University
X	Rita Albrecht	hebis-Verbundzentrale
	Rita Lunnon	Stanford
	Robert (Bob) Scheier	Holy Cross
	Ryan Tamares	Stanford
	Sara Colglazier	MHC/5C
	Susan Ponischil	Grand Valley State Univ
	Theodor Tolstoy	EBSCO
x	Tim Watters	Library of Michigan
	Tiziana Possemato	@Cult
	Wayne Schneider	Index Data