How to upload MARC Holdings via UI?

Introduction 

This guide will tell you how you can upload MARC Holdings record(s) through the UI data import and what steps you need to take to do this.

Steps 

Precondition: 

• Download files from attachments
• Go to the data import, for example: https://folio-snapshot.dev.folio.org/data-import
• Download program for edit MARC record: https://marcedit.reeset.net/downloads

1. First of all, for uploading MARC Holdings records to the system, we need to upload a MARC bib (one_bib.mrc) and then select job profile with name: Default - Create instance and SRS MARC Bib (another option: Go to Inventory app > Find a instance record with Source = MARC > copy instance HRID)
   
2. Secondary we should find MARC BIB's HRID:
   1. Click on the loaded file:
      
   2. Then you can see status of this record, you should click on the title (The Journal of ecclesiastical history.) or Instance (Created).
      
   3. As result you can see loaded MARC BIB record and HRID is located in the 001 field:
      
   4. For our record HRID is - in00000000018
3. Then we should update 004 filed in our MARC Holdings (one_holdings.mrc) by using program MarcEdit. 
   1. The filed 004 should be changed to in00000000018
      
   2. Save file as *.mrc
4. The you can load one_holdings.mrc and select job profile with name Default - Create Holdings and SRS MARC Holdings via UI data-import as MARC BIB and as result you can see marc holdings in the data import:
   

Frequently asked questions 

The most popular errors during import marc holdings are

A. Invalid location id 

1. I uploaded one_holdings.mrc file and receive Discarded for the Inventory Holdings. For example:
   
   
   
   1. You should click on the title (right now we haven't title with text, but we have button for redirect to record:
      
   2. when you click - move to the Holdings tab
      
   3. Finally you can see root cause. In the most case error is connected to permanent location id. For example:
   4. In this case you should find code for location, for this go to the settings → Tenant → Locations → Select Institution → Select Campus → Select Library → Find any code of locations (for example KU/CC/DI/A)
      
   5. Finally you should replace filed $b in the 852 field for MARC holdings. For example:
      

B.  Forget to upload HRID or your HRID doesn't exists in the system. For this you should go to the second step (find HRID and update 004 field in the MARC Holdings file). 

Sample files (links and attachments)

See attachments and

• Sample Data: https://drive.google.com/drive/folders/19QQbzZHHzbg8Gp9efgxBsVVJSE70O3mJ?usp=sharing