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ItemWhoNotes
Determine recorder of minutesDoreen
  • We'll rotate this responsibility from meeting to meeting; moving in alphabetical order
  • Recorder should share screen and other attendees can assist by viewing minutes and provide feedback
Participating as a memberDoreen
  • SIG meetings: frequency; determine agreeable time slot
Recurring meeting timeDoreen

To be sensitive to our variety of time zones, suggesting that we establish a weekly standing meeting with two rotating time slots. For example, based on the Doodle poll, 12:00pm EST on Monday and 11:00am EST on Wednesday yielded the highest results and everyone (with a few exceptions) were able to make one or both slots. So our schedule would rotate from one week to the next:

  • Week 1: Monday 12:00pm EST
  • Week 2: Wednesday 11:00am EST

Recommendation that it might be best to have a single, regular timeslot to avoid confusion

Liaison to Product Council

    • Introduction of Product Council

ChewN

  • Representatives from all OLE partners, EBSCO, Index Data
  • Need to coordinate activities in specifying requirements of FOLIO
  • Each SIG has a liaison to PC
  • Oversee existing SIGs and development of new SIGs 
  • Find and enter links to documents Doreen Herold
  • Mid-January F2F meeting to talk about role of PC at Duke
  • Not rewriting codebase of OLE; this is a "brand new animal"
Volunteer for Forum FacilitatorsDoreen

Please contact Doreen Herold if you are interested

Great way to keep in touch with the development of the project

Volunteer for OLE Weekly ReportDoreen

Please contact Doreen Herold if you are interested

Review of the UX/UI and FM work (the Functional matrix doc https://docs.google.com/spreadsheets/d/1TsL6416PBgltjU6gL6AymHAbzjSUg7TRJWN-NdLtzTI/edit?usp=sharing) Charlotte, D., Lisa
  • Started in the summer of 2016
  • went over functional matrix (165 use cases) and rate them
  • SIGs were developed from this
  • Entries in red were those use cases suggested by the group
  • Look for Metadata Management SIG; includes use cases of interest to our SIG
  • Comment about how review of FM helped as a starting point
  • Presentation by Maike re: requirements catalog would be good to see (conversation about features and functionalities) Doreen Herold add link
Demo of the Folio prototype  https://pr.to/D7XIAW/Filip
  • Filip is a UX/interaction designer
  • Define what libraries need to achieve with the system
  • Want system to be efficient and feel good when users use it
  • Link to prototype https://share.proto.io/D7XIAW/
  • Wants to avoid people creating work-arounds, where users are working outside the system because the system doesn't meet the need
  • Email could be best tool for communicating; in beginning slack was being used but didn't seem to work well; also use the discuss site and the wiki
  • From Peter:
  • Suggestion to set up a email list Anne Highsmith

Wrap up:

  • Are our action items clear? What are our next steps?
  • What did we learn today?
Doreen
  • Review prototype and contact Filip
  • What is beyond record editing that we need to inform Filip about?
  • How to be clear about when our work crosses paths with other SIGs https://discuss.folio.org/t/zap-turbo-recap-resource-management-workshop-boston-nov-29-30-2016/439
  • We need to develop the scope of this SIG
  • Most developers have been from Index Data but will be changing soon: OLE, GBV/HBZ, Cornell; developers will take info we're gathering under consideration
  • Filip does sketches/prototype and then hands off to developers; developers will need more input for their work; SIGs will be consulted along the way
  • Doreen Herold Doodle poll for weekly meetings
  • Edit table to add your area of interest and expertise; helps us develop subteams

Action items

  •  Find a volunteer to represent the MM SIG on the Forum Facilitators
  •  Find a volunteer to submit to the OLE Weekly Report