2016-12-21 Metadata Management Meeting notes

Date

21 Dec 2016 at

5:00pm UTC+01
4:00pm UTC±00
11:00am UTC-05
10:00am UTC-06
8:00am UTC-08

Attendees

Regrets

Sarah Schmidt (Deactivated)

Goals

Discussion items

Item	Who	Notes
Determine recorder of minutes	Doreen	We'll rotate this responsibility from meeting to meeting; moving in alphabetical order Recorder should share screen and other attendees can assist by viewing minutes and provide feedback
Participating as a member	Doreen	SIG meetings: frequency; determine agreeable time slot
Recurring meeting time	Doreen	To be sensitive to our variety of time zones, suggesting that we establish a weekly standing meeting with two rotating time slots. For example, based on the Doodle poll, 12:00pm EST on Monday and 11:00am EST on Wednesday yielded the highest results and everyone (with a few exceptions) were able to make one or both slots. So our schedule would rotate from one week to the next: Week 1: Monday 12:00pm EST Week 2: Wednesday 11:00am EST Recommendation that it might be best to have a single, regular timeslot to avoid confusion
Liaison to Product Council Introduction of Product Council	ChewN	Representatives from all OLE partners, EBSCO, Index Data Need to coordinate activities in specifying requirements of FOLIO Each SIG has a liaison to PC Oversee existing SIGs and development of new SIGs Find and enter links to documents Doreen Herold Mid-January F2F meeting to talk about role of PC at Duke Not rewriting codebase of OLE; this is a "brand new animal"
Volunteer for Forum Facilitators	Doreen	Please contact Doreen Herold if you are interested Great way to keep in touch with the development of the project
Volunteer for OLE Weekly Report	Doreen	Please contact Doreen Herold if you are interested
Review of the UX/UI and FM work (the Functional matrix doc https://docs.google.com/spreadsheets/d/1TsL6416PBgltjU6gL6AymHAbzjSUg7TRJWN-NdLtzTI/edit?usp=sharing)	Charlotte, D., Lisa	Started in the summer of 2016 went over functional matrix (165 use cases) and rate them SIGs were developed from this Entries in red were those use cases suggested by the group Look for Metadata Management SIG; includes use cases of interest to our SIG Comment about how review of FM helped as a starting point Presentation by Maike re: requirements catalog would be good to see (conversation about features and functionalities) Doreen Herold add link
Demo of the Folio prototype https://pr.to/D7XIAW/	Filip	Filip is a UX/interaction designer Define what libraries need to achieve with the system Want system to be efficient and feel good when users use it Link to prototype https://share.proto.io/D7XIAW/ Wants to avoid people creating work-arounds, where users are working outside the system because the system doesn't meet the need Email could be best tool for communicating; in beginning slack was being used but didn't seem to work well; also use the discuss site and the wiki From Peter: To sign up for a wiki account, use: https://folio-org.atlassian.net/secure/Signup!default.jspa -- wiki.folio.org and issues.folio.org share the same user database. https://discuss.folio.org/t/459 Suggestion to set up a email list Anne Highsmith
Wrap up: Are our action items clear? What are our next steps? What did we learn today?	Doreen	Review prototype and contact Filip What is beyond record editing that we need to inform Filip about? How to be clear about when our work crosses paths with other SIGs https://discuss.folio.org/t/zap-turbo-recap-resource-management-workshop-boston-nov-29-30-2016/439 We need to develop the scope of this SIG Most developers have been from Index Data but will be changing soon: OLE, GBV/HBZ, Cornell; developers will take info we're gathering under consideration Filip does sketches/prototype and then hands off to developers; developers will need more input for their work; SIGs will be consulted along the way Doreen Herold Doodle poll for weekly meetings Edit table to add your area of interest and expertise; helps us develop subteams

Action items

Find a volunteer to represent the MM SIG on the Forum Facilitators
Find a volunteer to submit to the OLE Weekly Report