Problem: Acquisitions records contain a number of human readable IDs that are expected to be unique within a given library. Some of these identifiers may also need to be unique across consortia. FOLIO needs to identify what identifiers in the Instance, Holding and Item should be unique within a member vs what should be unique across members. In order to develop this feature, we need to identify which unique IDs must be unique across the entire consortium.
See UXPROD-4137 - Getting issue details... STATUS
| Rec Type | ID | Editable? | Global/Local | Why unique? | Explicit or augmented? | System-generated or manual? | Notes |
|---|---|---|---|---|---|---|---|
| Item | Barcode | Y | G | Resource sharing | Augmented | M | Nearly impossible to eliminate barcode duplication across a large consortium, but need to differentiate ownership. |
| Item | HRID | ||||||
| Instance | Instance HRID | ||||||
| Holdings | Holdings HRID | ||||||
| Organization | Code | L | |||||
| Organization | Name | L | |||||
| Orders | PO Number | G | Erring on the side of caution here. Certain visibility into orders is necessary but deeper analysis of how much is shared is required | ||||
| Orders | PO Line | G | |||||
| Invoices | Invoice # | L | |||||
| Acquisition Unit | Name | G | Possible use case: central tenant acquires on behalf of other tenants. | ||||
| Fiscal Year | Name | L | |||||
| Fiscal Year | Code | L | Presumptive. Need confirmation from consortia. | ||||
| Ledger | Code | L | |||||
| Group | Code | L | |||||
| Fund | Code | L | |||||
| Voucher | Number |
Processes Potentially Affected
Circulation
- CI/CO
- Requests
- Loans
- Fines/Fees
- Users
Acquisitions
- Collaborative collection development (view-only)
Cataloging/Inventory
Data Import
Most important matchpoints for Data Import:
- SRS MARC Bib: 001, 010, 035, 9xx fields, 999 ff
- SRS MARC Authority: 001, 010
- Inventory Instance: HRID, UUID, OCLC number, LCCN, Other local ID, POL, VRN
- Inventory Holdings: HRID, UUID, Perm loc, URI, POL, VRN
- Inventory Item: HRID, UUID, Barcode, POL, VRN
Proposed Workflow
Questions
| Question | Status | Conclusions | Comments |
|---|---|---|---|
| Are any record types or unique identifiers missing in the above list, which will need to be visible or partially visible to some or all consortia members? | OPEN | ||
| Are there any circumstances under which other order-specific information should be shared with the consortium? | OPEN | ||
| Do IDs need to be natively unique or can they be augmented into uniqueness? | |||
| Why do we need uniqueness on a per record basis? | |||
| When is it OK to duplicate an ID? |