2024-08-12-2024 Community Council Meeting Minutes

Attendees

Regrets:

Discussion items

Item	Who	Notes
Selection of new Co-Chairs	Mike Gorrell	We have two members who have currently volunteered to be co-chairs: Simeon Warner and Christopher Spalding … are there any others? no more volunteers Christopher Spalding , Simeon Warner are elected for being cc co-chairs Many thanks to Mike Gorrell for his chairing of the CC Do we have a volunteer to be the PC Liason? Kirstin Kemner-Heek TC liaison: spampell
Developer Advocate Update	Patrick Pace (Unlicensed)	/wiki/spaces/DA/pages/312214253
Treasurer’s update	Kathleen Berry	Overview Increase of AWS costs: invitation to AWS costs monitoring group to the Sept 9th meeting for discussion https://folio-org.atlassian.net/wiki/spaces/COSTS/overview?homepageId=3309573 Test Rail: was paid for 2 FY’s - next invoice in the next FY Wolfcon registrations: just FOLIO or others? Our members tickets 67,49% funded already for FY 24/25 → reminders in September 171,496 $ in the bank to pay the years expenses Raising AWS costs are consuming more than we earn: more environments have been needed and set up, 2 env (Okapi / Eureka) How much is spend for Eureka test environments / accounts? (Christopher S.) Kat will clarify! Is AWS prepaid or per credit? Monthly invoices, except for credits “free to use-periods”) https://docs.aws.amazon.com/cost-management/latest/userguide/cost-optimization-hub.html Keeping our Dev Advocate after October 2024? Mike G.: are we buying any reserved instances or is everything “on demand” from AWS? Kat: what can the CC do to increase membership? Simeon: Control the AWS costs and extend the Dev Advocate role CC supports the extension of the Dev Advocate depending on enough funding available Jenn Colt volunteers additionally in the AWS cost group
Tri-council meeting at WOLFcon (Friday afternoon)	Mike Gorrell	See draft list of topics from https://folio-org.atlassian.net/wiki/x/AYASEw . Does CC have thoughts and/or additional topics?
Other Meetings at WOLFcon	Mike Gorrell	We have a Members meeting happening Wednesday the 25th 10:30-11:50 as well as an informal gathering for drinks at a pub Wednesday evening Please indicate your institutions attendance (doesn’t need to be a council member). Please reach out to member institutions not being on a council to participate Please indicate interest yes/no for an informal dinner (asnd how many persons would like to attend) Link for registration The Community Council has a reserved time slot Friday morning at WOLFcon Action item: ideas for agenda items?