2024-01-08 Community Council Meeting notes

Date

08 Jan 2024

Attendees

Simeon Warner

Ian Ibbotson (Use this one)

Christopher Spalding (later)

Guests: Maccabee Levine, Ludwig Liebl (BSZ), Ian Walls

Regrets: Mike Gorrell Kristin Martin

Discussion items

Item	Who	Notes
Treasurer's update	Paula Sullenger	Delayed from before winter break All membership fees are paid! Budget looks good
Outreach and Marketing WG	Boaz Nadav Manes	Ref. COM WG charge from 2023: https://docs.google.com/document/d/1ZTOUOhwUtWaEjywKkS0cA41t1h0Wzhv_F9FR5Cyhqzk/edit Working group reporting to CC, 7-8 members Definition of themes per year and follow up Rachel and Boaz are founding members → ACTION ITEM: find volunteers marketing profs → we need professionals! FOLIO experienced people people from vendors 1 h/week would be the effort 2024: Focus on Innovation Youtubes, forums, global insight WolfCon 2024: how to attract UK institutions? Involve JISC? Interested persons shall address Boaz for next steps! Ian I. proposed Gill Osguthorpe from K-Int as volunteer
Survey results	Tom Cramer	Grouped list: https://docs.google.com/document/d/1jqETlhc3x5-JLGrKYG0u3ppilVMefycbrSsXrBfr9WA/edit#heading=h.m83ixy3abjcu - end Toms question: which next steps to do for CC are useful to make use of the results of the survey? Paula: From the list: FOLIO governance, especially when it comes to the budget, is opaque. It has been a long while since we've pointed anyone to the Finance pages Maccabee: birng the list into a formalized form, publish it, folow up each year Boaz: publish who is in charge for what actions Prioritze areas of work the community cdecided to pick up Tom: here is a work in progress tracking sheet from last year: https://docs.google.com/document/d/1BVTrXq4b098uAtcDL3ZLIJan65dIIbaNY1_hDhsvcQ4/edit and here is the 2022 summary: https://docs.google.com/presentation/d/1x2jON9yjEQboPlXiwFm8pqPT69g0wCDCD_4atR04atw/edit#slide=id.p Tom: present the picked up topics from last year and tell what happened Simeon: Tri.-Council: what are peoples top 3 prios for 2024 data should be available to all members before discussion Ian: Would be great to discuss topics / questions in the paper with the authors and document the feedback would be necessary to go back to the original paper Action item: Council chairs shall figure out the next steps how to discuss the summary, Tom will provide in the next 2 weeks Everyone shall read the full version and come back with prios. Buckets to categorize the questions
Other Business
Backlog of topics to discuss
FOLIO Developer Advocate	Mike Gorrell	Before break we had 2 candidates (both from outside FOLIO)
Action items to follow up with
FOLIO System Administration and DevOps	Mike Gorrell	Index Data needs to pull back from some System Administration tasks - we will end our support by March 1, 2024. Announced and first discussed 2023-11-27 Community Council Meeting notes, next step is a list of duties to transition, then develop a plan, aim to have candidate teams by February 1.
Community survey	Tom Cramer	Survey closed Friday Sep 29. Tom shared a first draft / summary of grouped items in 2023-11-27 Community Council Meeting notes NEXT STEPS: Tom, Maccabee, Jesse - will produce summary to share early in the new year All - feel free to add comments as you read/review, can also suggest new high-level categories
Community communication norms	Tom Cramer Ian Ibbotson (Use this one) Christopher Spalding	From 2023-08-25 Meeting notes idea about changing the ask on SIG's! Information and discussion in the SIGs and a transport of summaries to upper levels asking how communication flows across the project, new people don't know, need some guidance for the project no update
Architecture group	Ian Ibbotson (Use this one) (liaison to CC)