Proposal UB Leipzig and SLUB Dresden

Outline

• Description:
  • The receiving of periodicals is time consuming, because the caption and other metadata values must be entered manually for each issue (item).
• Proposals:
  • The receiving of periodical issues should be supported by the automatic creation of the caption and by the integration of standard metadata per subscription.
  • It could look like this in the app receiving.
    
    

General description

• Automatic creation of caption value by the “subscription caption information” in the app Orders (02 Abonnement-Verwaltung (Zeitschriftenverwaltung) - Funktionsanalyse)
• Automatic creation of additional metadata value by the “subscription standard information” in the app Orders (02 Abonnement-Verwaltung (Zeitschriftenverwaltung) - Funktionsanalyse)
  • Basic call number, Loan type, Location …
• Enable configuration of table titles according to the subscription information in the app Orders
  • Each institution should configure the columns according to its specific demands
• Integration of additional notes (inventory, order notes, …)
  • Instance notes: Include notes in the instance, which are valid for all subscriptions to avoid redundant information in the subscriptions.
    
  • Receiving note: Improve the field to enable structured notes to enhance the interpretation of several notes. All notes in one text field become confusing.
    
• Integration of warning messages
  • For each subscription it should be possible to define warning messages to inform users about very important information.
  • For example:
    • to alarm users that the last issue of a year has been received and that the expected issues for the next period needs to be created.
    • individual warnings, that the subscription needs to be renewed for another instance. In Germany, there the Zeitschriftendatenbank for periodicals determines, if a new instance needs to be created created, because the title or another important information of the periodical changed.