2023-11-27 Community Council Meeting notes

• Full update delayed, going over some minor discrepancies with the accountants (mostly due to accrual accounting rules)
• Still expect to recommend moving $90,000 to reserve account for a full 6-month reserve fund
• CC needs to explore best ways to spend its current annual income

Since FOLIO's inception, Index Data staff have performed various DevOps and System Administration activities on behalf of the community. There are certain tasks that don't require Index Data expertise and for which we get no intrinsic value performing, such as:

• Github
• Jenkins
• Slack
• Jira
• Confluence
• Sonarcloud
• etc.

We estimate that we spend 8-12 hours per week on this activity.

Index Data needs to pull back from these System Administration tasks - we will end our support by March 1, 2024. Note that Index Data is committed to seeing through the transition of the self-hosted Jira and Confluence to Atlassian Cloud, after which Linux system administration will no longer be required. This should reduce the bar for some of these tasks.

This is a call to the Community to start to look for staff that can step in and perform these duties. We will provide a more detailed list of responsibilities along with a more granular estimate of level of effort per week, but we wanted to get this on people's radar.

We will continue to maintain the reference environments for FOLIO releases. We will be talking to EBSCO to make sure that CI/CD pipelines and software are maintained appropriately (there are tasks that no one is doing at the current time).

Survey closed Friday Sep 29. Tom will share a first draft / summary.

From 2023-08-25 Meeting notes

• idea about changing the ask on SIG's!  Information and discussion in the SIGs and a transport of summaries to upper levels
• asking how communication flows across the project, new people don't know, need some guidance for the project
• no update