2024-10-21 Reporting SIG Meeting notes

Arthur Aguilera

University of Colorado, Boulder

Erin Block

University of Colorado, Boulder

Shannon Burke

Texas A&M

x

Suzette Caneda

Stanford University

Dung-Lan Chen

Skidmore College

Lloyd Chittenden

Marmot

x

Ann Crowley

Cornell University

Tim Dannay

Mount Holyoke College

Danielle Dempsey

Villanova University

Axel Doerrer

University Mainz

Shelley Doljack

Stanford University

Stefan Dombek

Leipzig University

Jennifer Eustis

U. Massachusetts Amherst / Five College

Lynne Fors

Wellesley College

Vanessa French

Lehigh University

Lisa Furubotten

Texas A&M

x

Mike Gorrell

Index Data

Alissa Hafele

Stanford University

Lucy Harrison

GALILEO

Kara Hart

Wellesley College

Corrie Hutchinson

Index Data

Jamie Jesanis

MCPHS

Jeanette Kalchik

Stanford University

Harry Kaplanian

EBSCO

x

Sarah Kasten

University of Chicago

Tim Kiser

Michigan State University

x

Kevin Kishimoto

Stanford University

Ingolf Kuss

HBZ

Alexander Lao

Stanford University

x

Joanne Leary

Cornell University

x

Eliana Lima

Fenway Library Organizationder

Eric Luhrs

Lehigh University

x

Sharon Markus

Cornell University

Kathy McCarthy

EBSCO

Lisa McColl

Lehigh University

x

Linda Miller

Cornell University

Joseph Molloy

Spokane Public Library

Kathleen Moore

EBSCO

Nassib Nassar

Index Data

x

Elena O'Malley

Emerson

Tod Olson

University of Chicago

x

Jean Pajerek

Cornell University

Kimberly Pamplin

Texas A&M University 

x

Scott Perry

University of Chicago

Natalya Pikulik

Cornell University

Emily Sanford

Michigan State University

x

Bob Scheier

Holy Cross

Vandana Shah

Cornell University

Linnea Shieh

Stanford University

Rebekah Silverstein

Oklahoma State University

Susie Skowronek

Oakland University

Ken Smith

Valdosta State University

Kimberly Smith

Middle Tennessee State University

Clare Spitzer

Stanford University

Amelia Sutton

U. Massachusetts

Simona Tabacaru

Texas A&M

Huey-Ning Tan

Stanford University

Vitus Tang

Stanford University

x

Christie Thomas

University of Chicago

x

Irina Trapido

Stanford University

Catherine Tuohy

Emmanuel College

Patrick Waite

U. Mass Amherst

Visitors:

x

Andrew Henryson

Attendance

Attendance & Notes

• Today's attendance-taker: Linda (or substitute)
  

Announcements/Reminders

Scott

Announcements:

• About the Reporting SIG meeting schedule

  • Meetings are held on the first 4 Mondays of each month at 11:00 am Eastern U.S. time (see this time in your time zone). The first and third Mondays focus on Reporting Development topics, and the second and fourth Mondays focus on Reporting Business topics. 

  • "business" means topics like presentations on reporting functionality and new features, new reporting applications, surveys and studies on reporting, etc.

  • "development" means working on derived tables and report queries for the folio-analytics GitHub repository

  • "workshopping" queries could be scheduled during any of these meetings, and it would be great to have topics and/or questions in advance so we can prepare to walk through the answers/approaches, such as "how to I fix this inventory query to get rid of the duplicates?" or "what is the best way to calculate totals in this finance query?" 

Ongoing Topics:

• Workshopping your queries

  • part of each Reporting SIG business meeting will be devoted to time to work through any query questions you may have

  • please reach out to Christie Thomas if you have a question you would like to "workshop" during an upcoming Reporting SIG meeting

• Impacts of New Fields and Features (Sharon)

  • Are there any new fields or features we should know about from any of the functional areas that may impact reporting?

  • Review and update the Impacts of New Fields and Features on Reporting grid 

• Upcoming Reporting SIG meeting topics (tentative)
  

  • Reporting App use at various institutions

  • More Metadb training

• Any new members?

  • Welcome/introductions

• How to find our latest recordings

  • Recording details available on our Reporting SIG Meetings and Notes page and Reporting SIG Subteam Meetings page

SIG Recruitment:

We will need to be recruiting for a variety of roles in the coming months. Please consider whether you would be interested. Please reach out to Scott Perry or Sharon Markus with any questions.

• Representative for the Documentation Working Group 

  • urgently needed

  • work with reporting documentation team to  update Reporting section of FOLIO documentation for each FOLIO software release 

  • see https://docs.folio.org/docs/reporting/

• Query developers

  • ongoing need

  • work on derived tables and report queries for the FOLIO Analytics repository and to support Metadb

  • see https://github.com/folio-org/folio-analytics

Index Data updates

Mike Gorrell

1. Dev Team is working on test strategy for Metadb 1.4, which includes ability to transform JSON natively (not via Derived Tables).

• Recall we need to test performance and prioritize which tables/elements/columns get transformed

• We will be working with CU Boulder to schedule testing in their environment

• Hoping for a November release - more news next week

  • Derived tables will continue to be created, but will evaluate which should continue.

  • More information on indexes in the future

2. FOLIO Reference environment - we are planning to provision a community reference environment for Metadb <-> FOLIO testing. We are hoping to have this in place leading up to the Ramsons release at the end of the year.

• The environment will be separate from existing environments

• There will be a public Metadb instance that corresponds with a FOLIO instance.

• We will update the environment to be on the next release (Ramsons) roughly the same time as Bugfest starts (Mid-November) so that we can test Metadb with new FOLIO features.

• Given the timing, we may be using Metadb 1.4 - TBD.

• QUESTION - what data will we use for this environment?

3. New Index Data Team member -Lauren Seney - replacing Corrie for many things - will be growing into her role with Metadb.

Using Tableau with Metadb

Suzette Caneda, Irina Trapido

Review of In-Progress Projects (Recurring)

• Build a directory of extracted and derived tables

  • Beta version available.

• Build Metadb query cookbook-style documentation

  • ongoing project

  • The first cookbooks are available and are being expanded. See https://github.com/folio-org/folio-analytics/wiki#cookbooks

• Build Training Program for FOLIO Data Model

  • ACQ/ERM drafts have been presented and will be updated

• Recruit from new institutions not represented

  • recommend that the development teams reach out to SIGs for an update, invite new members

Review the release notes for FOLIO Analytics, LDP, LDLite, LDP Reporting App, ldpmarc, Metadb Projects (Recurring)

• LDP release notes

• Metadb release notes (via tags)

• LDLite release notes (via tags)

• ldpmarc release notes

• LDP Reporting App release notes (mod-ldp, ui-ldp) and JIRA issues (mod-ldp, ui-ldp)

• FOLIO Analytics release notes 

Updates and Query Demonstrations from Various Reporting Related Groups and Efforts Projects (Recurring)

Community & Coordination, Reporting Subgroup Leads

Project updates

Reporting development is using small subgroups to address priorities and complete work on report queries.  Each week, these groups will share reports/queries with the Reporting SIG.  Reporting development team leads are encouraged to enter a summary of their work group activities below.

D-A-CH Working Group (D-Reporting)

• Ongoing topics: Workshopping, DBS statistics

  • Unification of reference data when mapping data from German union catalogs to FOLIO. Collaboration with the MM working group (D-A-CH).

  • Statistics after data anonymization according to GDPR. Collaboration with the RA/UM working group (D-A-CH).

• German conference “FOLIO Days” in Bamberg (Sept 30 + Oct 01) https://www.bib-bvb.de/web/guest/agenda-folio-praxistage-2024

• Meetings: Contact Stefan Dombek if you would like to get a calendar invitation

Product Council

• ?

Reporting SIG Documentation Subgroup

• Quesnelia documentation is live on https://docs.folio.org/docs/

• Ramsons documentation is in development

• Additional Context

  • The Reporting SIG has representation on the Documentation Working Group, which is building end-user documentation for https://docs.folio.org/docs/ (mostly linking to existing documentation over on GitHub)

For all recent work on FOLIO Reporting SQL development:

• https://github.com/folio-org/folio-analytics/commits/main