2021-05-03 Meeting Notes

On the question of whether or when a quorum is needed, voting process, relationship to Lazy consensus.

Types of decisions:

1. Elections
2. Policy
3. Establishing/changing a Process
4. Actions
5. Fiscal decisions 

Quorum:  make sure, that for any kind of decisions ("lazy consensus" or other if necessary) that a certain number of members is present. 

Decision: 9 members should be the minimum number of members making decisions

Discussion: 

• Are there decisons, where a more formal process is needed? e.g. fiscal decisions, changes in government structure, ....
• "lazy consensus"  - make sure, that decisions are made and recorded - after a constructive exchange of opinions
• Definition: https://community.apache.org/committers/lazyConsensus.html
• Making decisions is depending on having enough information and time for exchange in advance
• Remark: If we have some async decisions then we need to define a timeframe and comms channel

Are there any guidelines that should be developed for recruiting members within the FOLIO community - i.e. Organization A recruits an active FOLIO participant from Organization B. 

• Onboarding is still an effort for the person and the institution  
  • sustainability is desirable
• All efforts to make onboarding easier and more effective is helpful
• A longterm question →  FOLIO needs more developers and others 

Are there any actions related to the Communications discussion last week (a subgroup formation, etc.)?

Resource subgroups:

• Appeal to current Members (Paula, Dracine, Kirstin, Mike) - working on a draft letter to members for contributions to bridge current gap
• Identify grant opportunities (Tom, Ian, Rachel) - pondering if it is a free for all or scoped parameters for applying
• Grown the membership (Harry, Boaz, Simeon, Marko)- has not met yet

Election subgroup (Mike, Harry, Maike, with assistance from Paula, Simeon and Keven as needed)- no update

Onboarding subgroup (Boaz, Rachel, Tom, Kirstin, Dracine, Boaz, Ian, Marko) - has not met yet