2024-10-28 Community Council Meeting Minutes

Attendees

Christopher Spalding Kemner-Heek, Kirstin Boaz Nadav Manes Shawn Nicholson Mike Gorrell Rachael Kotarski spampell

Guests: Maccabee Levine

Regrets:

Simeon Warner (vacation)

@Johanna Radding

Joseph Grobelny

Note Taker: Boaz Nadav Manes

Discussion items

Item	Who	Notes
CC note taking	Christopher Spalding	Kirstin has taken notes for a long time but would like to be able to participate more fully which is difficult while taking notes. We should have some way to distribute note taking – could be fixed rotation, volunteer for each meeting, something else? We determined that we’d follow the TC’s lead and go alphabetical through those in attendance. Next meeting will be “C” - so Christopher will be the next note taker.
FOLIO DevOps Support - quarterly status report	Mike Gorrell	Current FOLIO DevOps support contract with Index Data runs from April 2024 through June 2025. Index Data’s proposal ( ) was approved in the 11-Mar-2024 CC meeting. Team spent 251 hours July-Sept Maintaining CI/CD repositories Upgraded docker image to support Java 21 Troubleshooting problems in Snapshot Add Module(s) to reference environments Upcoming - added staff member in October. Developing project plan to migrate to Github actions and retire Jenkins. Expect hours to increase over the next several months.
Better Sample Data Working Group request for community support	Yogesh Kumar Lee Braginsky	Yogesh Kumar and Lee Braginsky have worked on a proof-of-concept for dataset anonymization. PII data is replaced with randomly generated data, loan history is scrambled, and acquisitions data is scrambled or randomized. They are looking for 2 Java developers from the community, with SQL and folio schema knowledge to help develop the tool as something we can in Github to share, so interested institutions could scramble their data. We thought maybe we should bring this to the CC to demonstrate and request the ask? They can probably attend the next CC meeting (Oct. 14--I'll be out, or Oct. 29) as desired. See: 2024-10-08 Better Sample Data Meeting notes
AWS costs	Simeon Warner (absent), Shawn Nicholson	Affirmed the goal and expectation to cap AWS costs at <$30,000/month. Teams are implementing additional measures, including shutting down unused UAT environments and introducing automatic shutdowns for development environments. Budgeting AWS costs for the next fiscal year is on the AWS cost group’s agenda. Discssion with EBSCO around funding “truly shared infrastructure” started and additional meetings scheduled.
Member Meeting Planning	Christopher Spalding	postponed from 2024-10-14
Governance Model review		Simeon created a Google Docs copy per agreement at last CC meeting
CC Google Drive folder permissions		We need to update this to reflect current CC+officer membership. Who has the permissions and is willing to add and remove people?