2023-11-27 Meeting notes

 Jeremy Huff if next, followed by Marc Johnson 

Reminder:  Please copy/paste the Zoom chat into the notes.  If you miss it, this is saved along with the meeting recording, but having it here has benefits.

All

Maccabee Levine Tod Olson  Jakub Skoczen  Craig McNally Jenn Colt 

• CC: Maccabee Levine
  • Open source licensing audit update
    • Christopher Spalding discussed with OLF attorneys.  They have not previously worked to audit licenses.  Offered to do that research for us at an hourly rate.  Suggested that they engage with other communities they work with, but Chris asked them not to do so pending further CC discussion.
    • Lars Iking (UB Mainz, invited to CC meeting by Marko Knepper) works on copyright / IP issues.  Happy to offer support by looking at the different licenses, maybe put together a accept/rejects list as basis for work.
    • TC should reach out to Lars.  First to provide lists (tools) we've been working with.  Then to discuss more broadly.
  • Index Data pulling back from some system administration tasks by March 1, 2024.
    • Christopher Spalding will raise with OLF.
    • Discussed scheduling the transition given limited timeframe.  Discussed that some of the items are non-technical, and a TAMU person used to help with some of them.
• PC: Tod Olson
  • No meeting, Thanksgiving holiday (U.S.).
• RMS Group: Jakub Skoczen
• Security Team: Craig McNally
  
  • No update this week
• Tri-council Application Formalization: Jenn Colt 

All

Quick updates only.  If we can't find volunteers for groups, we'll need to add the topic to our backlog and address it during dedicated discussion sessions.

• Communicating Breaking Changes - Still having trouble finding volunteers.  Let's use a Wednesday session - 03 Jan 2024 or 10 Jan 2024
  • Push to January because of the holidays and Ankita Sen will be out in December

Previous Notes:

• DR-000038 - PostgreSQL Upgrade to 16 created by Julian Ladisch . Detailed analysis has been done to check if any of the breaking changes will impact FOLIO. There are a couple of unknowns, where it can't be easily verified if FOLIO is affected.

Today:

• DR-000038 has been updated to Postgres 12 for Poppy Quesnelia and Postgres 16 for Ramsons...
• DR-000038 has been updated with the Postgres 13, 14, 15 and 16 module test results of the 35 biggest modules that access the database, FOLIO has 60 database accessing modules. Not a single issue has been found.

All

• Can we move either/both of these to the next stage?
  • 0004 Date-time values must comply with IETF RFC-3339
  • 0005 Application Formalization

RFC Process Improvements:

• Application Formalization RFC - DRAFT REFINEMENT PR:  https://github.com/folio-org/rfcs/pull/22
  • Form a subgroup
• Craig McNally: We need another RFC to update the metadata retroactively to reflect the new or adjusted statuses.
  • Any volunteers?
• PR "Ask for an implementation timeline" is still open
  • Anything preventing us from merging this?

Notes:

Standing agenda item to review/discuss any requested or required changes to officially supported technology lists

• Check in on progress... does anything else require attention?

Quesnelia Officially Supported Technologies discussion:

• React ^18.2 is correct (Zak Burke)
• Zak Burke will check RTL support for React 18
• Cypress ^9.1.1: Talk to the people who use it and find out what they would like to do
• Update Grails from 5 to 6:
  • Craig McNally: I would rather make the statement that we need to go to 6; otherwise, the longer we wait and deliberate and evaluate and so forth that means it's less time for developers to do the actual work.
  • Marc Johnson: 100% completely agree

Moved to the next meeting:

• Formalize decisions on the following.  Quesnelia is the last chance to upgrade to avoid running unsupported versions:
  • Postgres 13 → Quesnelia 
  • Grails 6 → Quesnelia
• Postgres 15 → Ramsons
  • Wait until we see the result of Kitfox testing
• Attempt to move Quesnelia from DRAFT → ACCEPTED → ACTIVE since the relevant milestones have already passed.

• 29 Nov 2023 - Topic TBD
• 04 Dec 2023 - Regular TC meeting
• ...
• 02 Jan 2024 - Chairs Meeting (Tentative)

Previous Notes:

• A workflow for these pages. When do they transition from one state to another. Do we even need statuses at all ?
• Stripes architecture group has some questions about the Poppy release.
• Zak: A handshake between developers, dev ops and the TC. Who makes that decision and how do we pass along that knowledge ? E.g. changes in Nodes and in the UI boxes. How to communicate this ? We have a large number of teams, all have to be aware of it.  TC should be alerted that changes are happening. We have a couple of dedicated channels for that. Most dev ops have subscribed to these channels. How can dev ops folk raise issues to the next level of community awareness ? There hasn't been a specific piece of TC to move that along.
• Craig: There is a fourth group, "Capacity Planning" or "Release Planning". Slack is the de facto communication channel.  There are no objections to using Slack. An example is the Java 17 RFC. 
• Craig: The TC gets it on the agenda and we will discuss it. The TC gets the final say.
• Marc Johnson: We shouldn’t use the DevOps Channel. The dev ops folks have made it clear that it should only be used for support requests made to them.
• Jakub: Our responsibility is to avoid piling up technical debt.
• Marc: Some set of people have to actually make the call. Who lowers the chequered flag ?
• Craig: It needs to ultimately come to the TC at least for awareness. There is a missing piece. Capacity Planning needs to provide input here. 
• Marc: Stakeholders / Capacity Planning could make that decision. Who makes the decision ? Is it the government or is it some parts of the body ?
• Marc: the developers community, the dev ops community and sys ops are involved. For example the Spring Framework discussion or the Java 17 discussion. But it was completely separate to the TC decision. It is a coordination and communication effort.
• Marc: Maybe the TC needs to let go that they are the decision makers so that they be a moderating group.
• Jakub: I agree with Marc. But we are not a system operating group. Dependency management should be in the responsibility of Release management. There are structures in the project for that.
• Jason Root: I agree with Jakub and with Marc also. Policies should drive operational/release/support aspects of Folio.
• Jason Root: If the idea of “support” is that frameworks are supported, then of course the project should meet that.
• Marc Johnson
  Some group needs to inform OleksAii when a relevant policy event occurs.
  These documents effectively ARE the manifestation of the policy.
• Craig: This is a topic for the next Monday session.

• Craig to see if Oleksii Petrenko could join us to discuss the process for updating the officially supported technologies lists.

Possible topic/activity for a Wednesday session:

• Discuss/brainstorm:
  • Ideas for the type of developer-facing documentation we think would be most helpful for new developers
  • How we might bring existing documentation up to date and ensure it's consistent 
  • etc.