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2023-06-21 Meeting notes

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Date

Attendees 

Discussion items

TimeItemWhoNotes
1 minScribeAll

Jeremy Huff is next, followed by Ingolf Kuss 

  • Ingolf Kuss will take notes since Jeremy has a proxy today.
5-10 minTCR Board Review

All

  • TCR-27 - Getting issue details... STATUS
    • Zak/Maccabee to work on this Friday  
5 minLiaison Updates
  • Updates from CC:
    • No CC meeting this week.
  • Updates from PC:
    • PC reviewed Browsers Support statement and endorsed it. There was some support for Owen's ideas of providing some guidance. Owen had proposed in Slack. There is no specific action right now. People should be aware that they should file Jira tickets if there are any.
  • Updates from CSP Group:
    • ...
1 minWOLFcon Planning
  • Deadline for submission ideas has past.
  • No updates on shoulder sessions (TC or tri-council)
  • Some agenda planning for the in-person meeting
  • A Workflow SIG is being formed. Related to the work going on at TAMU on mod-workflow and mod-comunda. A kind of SIG-level guidance.
  • in-person attendance: 4 definitely, 2 maybe
5-10 min

Technical Council Sub Groups Updates

All

  • AWS Hosting Costs (Maccabee): The group finished up the documents and are sharing them. 
  • Breaking Changes (Jason): Everything finalized for an update next week. 
  • Distributed vs. Centralized Configuration: Florian G. set up a doodle poll.
  • Architectural Review: No update.
1 minDecision LogAll
  • Craig McNally updated the decision record to apply to the Poppy release
  • Craig McNally added the decision-record label to all decisions so they now appear in the log (table)

-----------------------------

10-20 minRFCsAll
  • Last meeting
    • Cleanup effort required:
      • filename prefix - all RFCs currently use 0000- defeating the purpose
      • conflicting process documentation between the wiki and github...
      • renaming can be done by RFC submitters, leave comments on the RFCs that still need it
      • Jenn will take on the documentation clean up, Work has started, some discussion in tc-internal slack.

Today:

  • Update on the RFC cleanup effort:
    • Jenn will go for the documentation cleanup

Craig will create an action item for ...

5 minUpcoming Meetings
  • Continuation of our conversation about Cross-tenant/consortia and tenant checks.  Calendar already updated. Olamide Kolawole explained some details in last meeting
    • (warning) I need someone to run this meeting as I'll be out on vacation. Craig will ping Jeremy.
  • - - Folio Summit - Chairs from each council will be in attendance including Jeremy Huff and Craig McNally  
  • Holiday for many, probably best to not schedule anything 
  • RFC Retrospective

---------------

Tod: There is a meeting following up the Stanford meeting. Pushes on data import. There is representation from ARLEF and from the commercial partners, EBSCO, Knowledge Integration , IndexData and the German consortia.

Jenn et. al.: Why is this not being discussed at WolfCon ? Or we can have 3-hours-lasting meetings at Zoom. Why is this being discussed aside ?

Tod: How can we mobilize resources; how to we mobilize work that is not getting mobilized otherways. It is a response.

Maccabee: I am glad that our governance leaders are there.

Tod: Governance is set up more for influencing than actually directing effort. Various groups insert influence.

5-10 minTC member rolesAll

I believe what we discussed was keeping the liaisons as-is for now.  The situation with the chairs was less clear.  One idea was to phase a new chair in so there's less disruption once the next terms are up.  Let's discuss and decide today.

Chair: 

Deputy Chair:

CC Liaison:

CC Liaison backup:

PC Liaison:

PC Liaison backup:

CSP Liaison:

---------------

No change in the liaisons. Marc is CC and PC Liaison backup. Tod is the PC liaison. 

Chair / Deputy Chair: We agree on a phased-in approach. No volunteers. We will wait until next year's elections.

Time permittingOfficially Supported Technologies - UpkeepAll

Today:

  • A workflow for these pages. When do they transition from one state to another. Do we even need statuses at all.
  • Stripes architecture group has some questions for the Poppy release.
  • Zak: A handshake between developers, dev ops and the TC. Who makes that decision and how to we pass along that knowledge ? E.g. changes in Nodes and in the UI boxes. How to communicate this ? We have a large number of teams, all have to be aware of it.  TC should be alerted that changes are happening. We have a couple of dedicated channels for that. Most dev ops have subscribed to these channels. How can dev ops folk raise issues to the next level of community awareness ? There hasn't been a specific piece of TC to move that along.
  • Craig: There is a fourth group, "Capacity Planning" or "Release Planning". Slack is the de facto communication channel.  There are no objections to using Slack. An example is the Java 17 RFC. 
  • Craig: The TC gets it on the agenda and we will discuss it. The TC gets the final say.
  • Marc Johnson: We shouldn’t use the DevOps Channel. The devops folks have made it clear that should only be used for support requests made to them.
  • Jakub: Our responsibility is to avoid piling up technical debt.
  • Marc: Some set of people have to actually make the call. Who lowers the chequered flag ?

Topic Backlog





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