2023-02-23 Agenda

Date

23 Feb 2023

Attendees

Alexis Manheim, Aaron Trehub, Brooks Travis, Carol Sterenberg, Caitlin Stewart, Charlotte Whitt, Cornelia Awenius, Ann DP, Gang Zhou, Hkaplanian, Ian Walls, Jesse Koennecke, Karen Newbery, Khalilah Gambrell, Kirstin Kemner-Heek, Kristin Martin, Martina Schildt, Martina Tumulla, Maura Byrne, Owen Stephens, Paul Kloppenborg, Peter Murray, Sharon Wiles-Young, twliu, Tod Olson

Meeting recording

Discussion items

Time	Item	Who	Notes
5 min	Announcements		The Yunhan/FOLIO China Conference will be held at Shanghai Library East from March 1-3, 2023. The announcement was posted to Slack #folio-announce and #folio-general. https://slack-files.com/T1EPYQDAQ-F04RGPBMSF2-eb0b0fc1d4. Over 300 people registered for the 3-day conference within two days. The conference has a focus on artificial intelligence and intelligent library services. An Intelligent Library Standard and three white papers will be formally released during the conference. Keynote speeches, presentations, exhibits and trainings are also scheduled. Chicago is tentatively hosting WOLFcon (pending the signature on the contracts).
30 min	PO recruiting and support roles	Khalilah Gambrell	Slide deck There are about 10 product owners that work at least 20 hours a week on FOLIO; 4 product owners are responsible for a workflow/app but it is hard to determine availability. No product owners for key circulation workflows (e.g. fee/fines) and for Courses app. See the slide deck for a list of PO responsibilities. There was a PO recruitment session at WOLFcon 2022 as well as the Interested in the Product Owner (PO) role? Low-commitment ways to gain experience page. Aaron Neslin (Five Colleges) is a success story as a knowledgeable SME in Acquisitions supporting Dennis' PO work. Defining clear expectations is key (including whether it is a short-term or long-term commitment). The biggest challenge is staff capacity—doing day-jobs in addition to the FOLIO product owner work (unless it is made part of their job description). Getting involved early in the design/development pays off dividends when what is created meets your institution's needs. Can FOLIO work be seen as beneficial toward librarian promotion and tenure commitments? Are 10 hours per week more possible than 20 hours a week? Can co-facilitation in a PO role work? Is there an analogy with volunteers in an animal adoption service? (Volunteers doing some of the work with the coordination of paid/recognized leader?) When sites ask about how they can influence the FOLIO system, there are few ways to have more influence than to serve as a product owner and shape how the system is created.
30 min	Reports from Community Council, Technical Council, Product Owners, and Release Planning	Kirstin Kemner-Heek Tod Olson	Community Council Report from meeting Feb., 13, 2023 (next meeting on Feb 27,2023) Treasurer's update: the community can't continue to fund the last OLF based developer - contract will run out end of FY. Decision with great regrets. Council election committee was formed: Boaz Nadav Manes , Marko Knepper , Hkaplanian Agreement on results from silde deck of resourcing group: Tom Cramer will initiate next steps Discuss was shut down on Feb. 14, 2023 Proposed change to FOLIO Governance Model Agreement that with the additional specification that the appropriate council determines how to implement "random" the change was accepted about what will happen in case of an election tie The FOLIO documentation https://docs.folio.org/ had a copyright "© 2023 Open Library Foundation All Rights Reserved". The decision was made and pull request formed to change this to "© 2023 Open Library Foundation. This work is licensed under a Creative Commons Attribution 4.0 International License \|\| Privacy Policy" (https://issues.folio.org/browse/DOCS-295 ) New effort to bring forward "FOLIO Marketing": Boaz Nadav Manes will write up a proposal for next time to summarize the existing initiatives and propose next steps Addon: Technical Editor funding initiative was finally a success. Marcia can continue for 4 month to work with the group and Paul Kloppenborg Technical Council Working groups on TC Charter and on TC Objectives & Initiatives are both getting close wrapping up. Both have been long conversations about how TC operates. Active work on technical proposals: DR-000032 - Splitting Database Read/Write Traffics to get some speedups has been approved, but communication still needs to go out. RFC on use of Kafka, to try to reduce resources needed (and decrease costs) is moving through review process, getting close to Public Review phase Both have been long conversations considering long-term pros and cons Release Planning No meetings Product Owners Wrapping up Orchid release > Dashboard Bugfest (March 6 - 17) \| Kickoff meeting is tomorrow Poppy feature planning (In progress) Additional meeting topics: UX consistency
10 min	Support SIG – need to address languishing bugs	Sharon Wiles-Young	No P1s in the release now. How should the Support SIG move bugs forward when there is no longer a development team? What should the procedure be? There are some bugs for the now-disbanded Prokopovich team. Khalilah is thinking about a proposal.
10 min	Approach to new institutions interested in contributing development resources	Alexis Manheim Brooks Travis	An institution has reached out with developers interested in forming a team. The latest video on how to do this is from 2017; is there anything more recent? In the past, this was discussed in Capacity Planning to pair needs with the skills of the team, and also try to take into account what the organization is interested in supporting. Individuals are paired with someone who helps set up their development environment. Capacity Planning hasn't been a group for several years. Now it might make sense to have this be the lead product owner help with this process.
5 min	Topics for upcoming meetings	all