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2024-01-25 Metadata Management Meeting notes

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Date

regrets: Charlotte Whitt 


Note taker: Laura Daniels, Lynne Fors, Alissa Hafele, Natascha Owens

Recordings of meetings can be found in the Metadata_Management_SIG > Recordings folder on AWS from 2022 onwards: https://recordings.openlibraryfoundation.org/folio/metadata-management-sig/

Discussion items

Announcements



Multiple/Alternate Graphical Representations

Laura E Daniels 

(draft of document originally created with Christie Thomas, Jacquie Samples)

-What changes are needed to the Inventory data model?

-How should these changes display in both View and Edit modes?

Updating bound-with holdings records

Lynne Fors 

Wellesley College is undergoing a major library renovation. All collections have been moved to remote storage for the duration, barring a small number of materials held back for teaching. We have applied temporary locations for all Item records (and journal/serial Holding records as they have no Item records). During our spot checking to make sure we caught everything, we found oddities stemming from bound-with items. Because bound-withs in the FOLIO data structure consist of one Item record attached to multiple Holdings records, the temporary location is only being applied to the parent/primary Holding record and not the other Holding records. Not an ideal situation for managing and providing accurate locations of our materials.

What is being presented to the end user is extremely confusing when they can see that one title is available but another is not.  Wellesley College used VuFind as the library catalog.

  1. Is this what we are expecting (or wanting) to see in our discovery layers?
  2. Do we need to rethink the implementation of Bound-with handling in FOLIO and change to a one Item record & one Holding record attached to multiple Instance records?
PC updatesJennifer Eustis 


BELA (Bulk Edit and Lists App)

Jennifer Eustis 

BELA meet this past Tuesday, 2024-01-23 BELA Meeting Notes. Amanda Ros is the new liaison to the App Interaction SG. We discussed a performance issue detailed in MODBULKOPS-211 and 212 where larger files slow everything down. This Spike will investigate the issues to try to identify what the problem(s) are. There was a good discussion on errors versus warnings. For example, the group through that duplicate entries in the incoming file would be a warning whereas if one identifier brought back multiple records, this would be an error. We continued the discussion of what we expect for updating one property with no change in value and updating two properties with no change in one value.

Data Import Working Group

Jennifer Eustis 

DI meet yesterday, 2024-1-24 Data Import Subgroup meeting. There is now a new spreadsheet to track issues, Data Import Topic Tracker. The hope is that this will provide transparency on when issues were discussed, if there is a Jira associated with it, and the progress of the issue. We will also be creating an audit functionality spreadsheet and will start with the expected behavior for deduping the 856. We've asked Ryan to get a summary of how this functionality works now from the developers. We are looking for volunteers to help with adding issues to our topic tracker.

Chat



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