2019-10-03 Metadata Management Meeting notes

Date

03 Oct 2019

Attendees

please put an 'x' next to your name in the list below the "Discussion items" if you are attending. Thanks!

Discussion items

Product Council Update	Former user (Deleted)	Anton reported on FOLIO's bugfest which took place in mid-September. 5 Colleges and Alabama had the highest number of testers. Anton is creating a page for testers with more documentation and training tools. The next bugfest will be the second week of December There is a need for Product Owners. The Product Owner's page has a list of places where PO needs are. If interested, please let the person in charge at your local institution know. On the Implementer's Group page is a list of institutions and their intentions for "go-live". A minimum of 5 were desired for full. Laura asked about the status of the person who will be hired to work on documentation. Dracine believes early December is the target date for hiring someone, but will check.
Subgroup Updates and Other Updates		Metadata Export Subgroup: reviewing and prioritizing:Export Use Cases Import Subgroup: Working on the log screens that show results of the import. Ann-Marie is going to put out a call for another round of testing mapping. Developers are about to finish work on an institution's ability to customize mapping from a Command Line Interface. It should be available starting next week. HRIDs - There will be a settings page for Inventory that will handle HRIDs.
Feature ranking/new features?		Laura thanked Christie for chairing thee meetings while she (Laura) was away.
Open Inventory Features Prioritization	Laura E Daniels Christie Thomas	Proposed prioritization for post cap-mvp development. We sorted by first the number of P1 votes and then the number of P2 (see "sorted by P1, P2 tab): https://docs.google.com/spreadsheets/d/1c2EygYIdOCcKIiKSJpRF8stmWy7JAl3m/edit#gid=1595596086 The top 10 features seem clear here. Are there any that are not in the top 5 or 10 that need to be reconsidered? (for instance, critical to one or two institutions) Laura asked that everyone take a look at the doc and make sure it meets your institutions' needs. Reach out to Laura with concerns. Jackie from Duke asked if UXPROD-1714 - This is related to UXPROD-140 which we are going to work on. UXPROD-1714 will be added to the spreadsheet.
Single Record Import	Tiziana Possemato Ann-Marie Breaux (Deactivated) Charlotte Whitt	Clarification about importing bib records directly from OCLC into FOLIO SRS. Laura believes it would make sense to pull data directly into Source Record Storage from OCLC, just like we want batch import to behave. Proposal by Tiziana for MARCCat behavior: Note: Once a bib gets to SRS it will automatically create an Instance. Holdings: If the library chooses to have MARC Holdings, there will be three different storages for holdings. The flow will still probably be as shown above, plus updated in the Inventory app. Some libraries will not use MARC Holdings. In these cases holdings data will go only to Inventory Holdings storage. SRS holdings is only MARC.
Future meeting topics		Source of truth (SRS). Review the FOLIO metadata flow based on test of the newly implementation of edit freeze of records in Inventory when having only SRS and Inventory installed. Inventory, MARCcat, Data Import Permissions interaction review Search enhancements - possible also look at more general requirements for defining search, e.g. when to use: Phrase search, Truncating (left and/or right), Stemming, Nested search, Boolean search, etc. (TC and MM task) Authority Data and Inventory Vision (small group work first) Discovery – need to clarify sources of data for discovery vs. data needed for operations; this needs to be documented for the entire FOLIO community and direction should come from Product Counil Item record statuses and the apps that affect them Music / Maps / Media cataloging review of data elements in Inventory Felix (via chat) "@charlotte: I could ask a colleague (from one of the 180 network libraries) if she/he could review the beta elements from a 'musical' point of view." Texas A&M may have a music cataloger that can help. Christie offered to load cartographic and music data from other libraries into their test FOLIO instance. Jennifer (via chat): We should also look at video as well. Videos have other standard numbers EAN for instance and fields that people like to search and discovery them by https://wiki.folio.org/pages/viewpage.action?pageId=783364 64

present?	Name	Organization
	Aaron Trehub	Auburn
	Alice Krim
x	Ann-Marie Breaux	EBSCO
x	Ann Kardos	UMass Amherst
x	Charlotte Whitt	Index Data
	Christie Thomas	Chicago
	Colin Van Alstine	Smith (FC)
	Damian Biagi
	Dennis Bridges	Stacks
	Dennis Christman	Duke University
	Dracine Hodges	Duke University
	Felix Hemme	ZBW
	Filip Jakobsen
	Jacquie Samples	Duke University
	Jason Kovari	Cornell
	Jenn Colt	Cornell
x	Jennifer Eustis	UMass Amherst
	Jessica Janecki	Duke University
	Kristen Wilson	Index Data
x	Laura Wright	Cornell
	Lisa Furubotten	Texas A&M
	Lisa McColl	Lehigh University
	Lisa Sjögren	Chalmers
	Lynn Whittenberger
	Magda Zacharska	EBSCO
	Martina Schildt	VZG
x	Mary Alexander	Univ. of Alabama
	Nancy Lorimer	Stanford
	Natascha Owens	Chicago
	Niels Erik Nielsen
	Patty Wanninger	EBSCO
	Rita Albrecht	HeBIS-Verbundzentrale
	Sara Colglazier	MHC/5C
	Sarah Schmidt	Duke University
x	Tiziana Possemato
	Theodor Tolstoy	EBSCO
	Wayne Schneider	Index Data