2018-01-11 Metadata Management Meeting Notes

• The Executive Committee recommended that SIG groups and PC members watch the recordings of Sprint Reviews and report any questions and concerns to the PC. Most current review is Sprint 28-29 (https://drive.google.com/drive/folders/0B7-0x1EqPZQKNTJHbkw4M2NRelU) - overview of Codex search begins at around 8:45, short update on Inventory starts at 21:15 (ability to copy instances)
• Developers meeting to be held in Madrid, Jan 22-24
• Dracine reported:
  • A feedback channel was asked to be created to give members a chance to give responses to the sprints.
  • The Product Council discussed reviving the Privacy SIG.
  • There was a discussion of System Ops and Management SIG and the scope of their work.
  • There was a discussion about coordinating testing.
  • Dracine encouraged members to attend the FOLIO reception at the ALA Midwinter conference. You must register to attend.
  • The agenda for the meeting at Madrid will be made available, as well as a follow up report.
• Ann-Marie asked about what the plans are for a systematized method of writing documentation. Michael Winkler answered that the intent is to have a coordinating group that will probably arise from the Product Council.
• The idea of a Data Dictionary came up at Product Council. This will document what we can expect fields that come out of reporting will have. Patty emphasized the need for a coordinated language.

Question from Forum Facilitatiors; Would Metadata Management SIG give an update in an upcoming FOLIO forum? The proposed dates for the forum would be in either early February or April.

 Charlotte:

• Believes April would be a better time to present on the FOLIO forum.
• Status of the Inventory App. An alpha version has been set up. Note there are only a little over 100 test records in the db now. Charlotte demoed this.
  • There are now filters on the left hand navigation. Lynn asked if there has been a discussion about what those filters should be. Charlotte answered that right now the filters reflect what is in the Codex search, but there has not been a final discussion. That will be with the MM group. The EBSCO Knowledge base team and Index Data are working on the Codex search. Lynn suggested having this development team meet with the MM SIG to go over what we think should be searched. Anne-Marie mentioned a sub-group may be useful for this case. Lynn agreed. Charlotte emphasized that the technology is in place, which is an important first step, making them now ready to refine the options.
  • The Instance page is displaying, the technology is in place, so with that foundation, refinements can be explored.
  • Charlotte changed to a different database with over 2,000,000 records. The filters work quickly on this large dataset. The developers have been focusing on efficiency.
  • There is an option to clone an Instance Record. Anne-Marie asked whether or not a clone record (a record native to FOLIO) can become a MARC record. Charlotte stated that is not in place. @Cult will be working on this issue.