2024-07-08 Community Council Meeting Notes

;Attendees

Regrets:

Discussion items

Item	Who	Notes
Welcome new CC members and onboarding	Mike Gorrell Simeon Warner	First Meeting of the new CC period CC election details 2024 Community Council Election Onboarding Community Council Calendar
FOLIO Developer advocate update	Patrick Pace	Patrick will provide an update of what he’s been working on/accomplished during his first few months. Knowledge collection Main focus: Help developers At incidental issues (one2one) Work with service board Slack intro Work with TC Definition of own position Documentation with personal index Work with TC liason (Jeremy Huff so far) Confluence review and creating a documentation space Review of FOLIOs internal organization Review of used technology OneOnOne help Jira Service Management added to FOLIO environment (with Peter Murray) Email address “xxx@folio.org” Setting up a mentorship program: send out a survey → feedback still to be awaited Reports: /wiki/spaces/DA/pages/290914337 /wiki/spaces/DA/pages/290979872 Questions What are the main aspects to be added to the developer advocates job description? Connection to POs OneTo One help : developer documentation is key Prioritize what is most important if this position is for 6 month → sustainable documentation What else? Development of “tour to developers” Contact to National Library of Australia Can we install a regular update from the development advocate to the CC? Action item: Yes, will be scheduled by chairs: next one in late August 2024
Co-Chair Selection	Mike Gorrell	We need to elect Co-Chairs. Some words by Mike and Simeon on their perspectives as current/previous co-chairs. Intro by Mike, Simeon → strong support for the “co-chair” model Mike would be willing to step back and asks for volunteers to become co-chair We need to have two new co-chairs latest next year Please consider self-nominating. We will elect Co-Chairs in our next meeting July 22nd. What about the Liaisons to PC, TC? Note taking … (added by Kirstin) FOLIO officers FOLIO manager: Jesse Koennecke FOLIO treasurer: Kathleen Berry FOLIO secretary: Kirstin Kemner-Heek AWS Costs review group: Tom Cramer - need a new representative?
App formalization group update	Mike Gorrell	Mike Gorrell attended the 26-June meeting of the group. Some updates: The RFC For Application Formalization was approved by the TC in late June. This RFC requires mgr-applications in order to implement ‘applications’. mgr-applications is part of 'Eureka' - so it seems that Eureka is inevitable for all FOLIO adopters at some to-be-determined point in the future. This group will be making the first recommendation to the Product Council how the Applications should be defined. This is both a technical and functional question. In other words, some modules have dependencies on other modules such that you cannot arbitrarily combine modules in to Applications - so these dependencies form the technical portion of how modules can/should be combined (modules with dependencies on each other would necessarily be in the same Application). However it may make functional sense for modules to be grouped into an Application regardless of technical dependencies (Check Out and Check In are both part of Circulation even if there aren’t technical dependencies). Product Council will maintain the recommended Application definitions (in terms of which modules make Applications). Timing of the recommendation and the project's migration to Eureka is to be determined.
Backlog of topics to discuss
Action items to follow up with
Tri-council meeting followup	Simeon Warner Mike Gorrell	In https://folio-org.atlassian.net/wiki/x/aAMrAw and the associated spreadsheet we discussed barriers to participation and ideas to increase participation in FOLIO. Discusses in 2024-03-11 Community Council Meeting Notes and agreed to have a group to come up with some talking points? Mike Gorrell, Ian Walls , Simeon Warner → Mike will reach out
Community communication norms	Tom Cramer Ian Ibbotson (Use this one) Christopher Spalding	From 2023-08-25 Meeting notes idea about changing the ask on SIG's! Information and discussion in the SIGs and a transport of summaries to upper levels asking how communication flows across the project, new people don't know, need some guidance for the project no update
Application and Platform Formalization WG	Mike Gorrell (liaison to CC)	Notes folder: Application and Platform Formalization Proposals WG
Outreach and Marketing WG	Boaz Nadav Manes	WG charge from 2023: WG charge from 2023: https://docs.google.com/document/d/1ZTOUOhwUtWaEjywKkS0cA41t1h0Wzhv_F9FR5Cyhqzk/edit
CC review as part of FOLIO Module Approval Process and possible MOU	Mike Gorrell Simeon Warner	From https://folio-org.atlassian.net/wiki/x/JgO8E AGREEMENT that CC chairs will coordinate with other co-chairs to ensure that we are informed and can bring items to the CC