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Date

26-April-2021

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Discussion items

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Who

Notes

CC Decision MakingTeam

On the question of whether or when a quorum is needed, voting process, relationship to Lazy consensus.

Types of decisions:

  1. Elections
  2. Policy
  3. Establishing/changing a Process
  4. Actions
  5. Fiscal decisions 

Quorum:  make sure, that for any kind of decisions ("lazy consensus" or other if necessary) that a certain number of members is present. 

Decision: 9 members should be the minimum number of members making decisions

Discussion: 

  • Are there decisons, where a more formal process is needed? e.g. fiscal decisions, changes in government structure, ....
  • "lazy consensus"  - make sure, that decisions are made and recorded - after a constructive exchange of opinions
  • Definition: https://community.apache.org/committers/lazyConsensus.html
  • Making decisions is depending on having enough information and time for exchange in advance
  • Remark: If we have some async decisions then we need to define a timeframe and comms channel


Recruiting within the FOLIO community

Are there any guidelines that should be developed for recruiting members within the FOLIO community - i.e. Organization A recruits an active FOLIO participant from Organization B. 

  • Onboarding is still an effort for the person and the institution  
    • sustainability is desirable
  • All efforts to make onboarding easier and more effective is helpful
  • A longterm question →  FOLIO needs more developers and others 


Communications ActionsTeam

Are there any actions related to the Communications discussion last week (a subgroup formation, etc.)?

  • Rachel is observer to CC 
  • Input on quarterly newsletter is intended
    • Who drives the newsletter?
      • Rachel, Community Outreach SIG, PC / SIG reports
      • new idea: videos to promote onboarding process
  • Consistent usage of communication channels
  • CC Onboarding subgroup  →  no CC subgroup but a whole CC's group topic
  • FOLIO webside and wiki are very different in appearance and content
Updates from sub-groupsTeam

Resource subgroups:

  • Appeal to current Members (Paula, Dracine, Kirstin, Mike) - working on a draft letter to members for contributions to bridge current gap
  • Identify grant opportunities (Tom, Ian, Rachel) - pondering if it is a free for all or scoped parameters for applying
  • Grown the membership (Harry, Boaz, Simeon, Marko)-
has not met yet
  • will meet today, update will follow!

Election subgroup (Mike, Harry, Maike, with assistance from Paula, Simeon and Keven as needed)- no update

Onboarding subgroup (Boaz, Rachel, Tom, Kirstin, Dracine, Boaz, Ian, Marko) - has not met yet

Onboarding subgroup - suspended - whole CC is in charge



Other business